MORE IDEAS FROM THE ARTICLE
Time-blocking consists of assigning individual tasks to manageable time slots.
Instead of writing out short tasks alongside hours-long tasks on your list for the day and hoping you have enough time to tackle it all, this approach lets you set realistic goals for yourself one task at a time.
To set reasonable goals make a list for high-energy days and another for when you are reluctant to work. Both lists should follow an “if/then” model.
The first lists should have the more involved tasks, while the second list should feature more mindless tasks like cleaning out your inbox, organizing your desk, or even napping.
It’s fine to use your own shorthand to write to-do lists as long as you can decipher it later. Consider doodling quick images to get your message across.
One study found that words are more likely to stick in our memories if we draw pictures of them instead of writing them down. Doing so also forces you to think them through ahead of time.
Deep work is a term developed by Cal Newport, stating that all intellectual activities should be performed in a state of distraction-free concentration that pushes your cognitive capabilities to their limit.
On the other side deep work is “half-work” or “shallow work”. That kind of low‑value work usually goes along with multitasking, working on many projects, and having distractions in the environment (email, chat, and others).
Software that can help you do deep work:
Time commitment to get started: Medium
Type: Abstract, visual, tactile
Perfect for people who: Have a lot of loose ends rattling around in the brain and need a way organize it all.
What it does: Gets your thoughts, worries, and to-dos all out on paper (or into an app) and then helps you organize it all into small, bite size tasks that you can tackle immediately.
Capture — This is a brain dump. Just write down everything you have to do in any order with any wording.
Clarify — Pluck out the vague ideas and worries and break them down into specific tasks or steps.
Organize — Now that you have the tasks clarified, you need to prioritize them and attach due dates where you can
Reflect — Look over your to-do list on a daily and weekly basis. Are there any steps in your projects that are still too vague? Break them down further.
Engage — Attack that list. You’re ready to get stuff done.