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For CIOs, IT Project Portfolio Managers, and other senior executives looking for a more practical, hybrid approach for improving the throughput of project completions, project staggering is the first step.
It is important to note that task switching is slowing us down a lot—by a whopping 40 percent, according to many studies. If all we do is stagger our projects and execute them with a single-task focus, we can more than double portfolio throughput.
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In PPM, we tend to focus mostly on trying to make the cars go faster—even when the highway is all jammed up, sometimes causing accidents, and usually frustrating everyone on the highway who can’t get where they want to go. We also tend to jump right to trying to add a lane or two—which is rar...
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It turns out that this is higher than normal, but not by much—seasoned process engineers will tell you that the typical business process contains 70-90 percent bloat. The challenge is to devote time, energy, and the right talent into improving processes before so...
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If we can set up our task-execution environments to more closely resemble a relay race, the behaviours will follow—as will the speed and reliability benefits.
The logical progression can be:
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If you can find a way to get more projects done without adding resources, you will have a greater ability both to expand capacity at the constraint, and to use that additional capacity to drive up throughput.
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Ask all team members to block six hours every day on their calendars for focused task work, leaving the rest of the time to respond to messages etc.
Effective ROI is essential for selecting high-impact projects.
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Assuming that most or all of our projects suffer from pervasive task-switching, we would expect an average productivity benefit of 40 percent from focused, single-task execution, with results satisfying three conditions:
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The Theory Of Constraints (TOC) says that in any system, there is one function, resource, process area, or process step that constrains the entire system’s ability to deliver on its mission.
Once an organization has identified its system constraint, it knows that
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We can boost highway throughput in a number of ways—here are some common ones:
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The goal here is to make sure that the developers always have something to work on. Everything is steered by the volume of planned tasks in the task buffer. So if there are just two tasks left, then one of the developers takes the next story from the product backlog and breaks i...
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A somewhat improved project-selection metric is called “Effective ROI,” as it calculates the actual ROI expected when taking into account the system constraint: Throughput per Constraint Unit, per Investment (T/CU/I).
At some point, however, most or all of this hidden ...
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When we talk about breakthrough portfolio-wide improvements, we mean selecting much higher-impact projects, at least doubling the number of them that your organization can complete, and being able to deliver over 90 percent of them within plan—all within existing resource constra...
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The three most important objectives for any project portfolio are:
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One way to think of Throughput per Constraint Unit (T/CU) is in terms of “effective throughput,” as it represents what is actually expected to achieve, given what is known about how the system constraint limits throughput.
One simply needs to get defensible estimates ...
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CURATED FROM
A fantastic productivity resource on how to get more done when you’re managing multiple projects
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While multitasking your brain needs to do goal shifting and rule activation (turning off rules for one task and turning on rules for another).
Switching tasks always carries a cost in terms of time and mental energy. And although the cost in time is short we switch so often that it s...
The planning fallacy is the likelihood to underestimate the time it will take to finish a future task despite knowing that similar projects have taken longer in the past. For example, writers underestimate how long it will take to complete a novel; product managers miscalcula...
To make the tips above easier for you, consider adopting an online tool. If you need is a to-do list, there are many apps you can use free. However, as a project manager, you probably need a more powerful project management tool, something that allows you to have...
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