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How a Productivity Purge Can Help You Build an Efficient Daily Schedule

Create space in your schedule

A pause creates space to start paying attention and ask yourself a few questions to access your results: Are you focused or distracted? Why?

It’s an opportunity to analyze every task or action, and identify items you can move around, delegate or even stop working on right away if they're not helping you get closer to your goals.

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How a Productivity Purge Can Help You Build an Efficient Daily Schedule

How a Productivity Purge Can Help You Build an Efficient Daily Schedule

https://medium.com/kaizen-habits/how-a-productivity-purge-can-help-you-build-an-efficient-daily-schedule-d74a62a40ef

medium.com

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Key Ideas

Effective daily schedule

There is no “perfect schedule.” But an effective daily schedule can help you get things done consistently with a minimum of stress, whilst you maximize your energy and time.

For best results, schedule your day around your energy. Observe your energy patterns, and work on high-value tasks when you are most active. 

Purging your schedule

It's about getting a handle on your time and keeping it tidy going forward. 

The aim of a productivity purge is to reduce unnecessary repetition and improve your autopilot routines. You want to be in control of your schedule, not the other way around.

Dr Mark Williamson

Dr Mark Williamson

“Autopilot is a growing problem. It has gone from being an evolutionary protection mechanism that stopped our brains overloading, to our default mode of operating whereby we sleep-walk into our choices. It has seeped into more and more areas of our lives and relationships making us feel out of control."

Create space in your schedule

A pause creates space to start paying attention and ask yourself a few questions to access your results: Are you focused or distracted? Why?

It’s an opportunity to analyze every task or action, and identify items you can move around, delegate or even stop working on right away if they're not helping you get closer to your goals.

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  • Clarify. Break down each task into an actionable next step. 
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The 2-minute rule
If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks
  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.

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They tell your brain what’s expected of it:

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Building routines for the non-work parts of the day

When you have a pre-existing routine, it’s easier to fit work into it when it arises.

If you’re working from home on a regular basis, it’s good to get into a habit of showering and getting dressed, because it provides some parameters that say, ‘Work day has begun!’

Work structure

Develop a reserve of cues that tell your brain it’s time for work and outline a structure you can tap into whenever you need to get down to business.

For example, work from the same place (and do nothing but work there) or listen to the same music or background noise.

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Routines and structure

Having no routine or structure is so much more draining mentally, physically, and emotionally than any routine could ever be. 

You're depriving your body and mind of the energy an...

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Brian Tracy

"Good habits are hard to form but easy to live with. Bad habits are easy to form but hard to live with." 

No e-mails in the morning

If you immediately check your email or social media accounts when you wake up in the morning, you’re starting your day off in reactive mode instead of proactive. It means spending the best part of the day on other people's priorities.

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