Immediately responding to messages

Real-time communication sets the expectation that you’re always available. And for many of us, our default behaviors support just that.

In order to change this behavior, you need to set expectations on response time. Mute specific channels, get rid of pop-ups, turn off mobile notifications, etc.

@ryderu698

Time Management

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They are actions we make without thinking (habits, routines, compulsions). They control more than 40% of our daily actions.

So if we want to change our lives and be more productive, we need to first change our default behaviors.

Inbox always open

This behavior keeps you from dedicating your time to meaningful work. Replying to email may feel productive, but the truth is emails are rarely the most important thing on your to-do list.

So instead of keeping your inbox open all day, change your default behavior to working on emails in batches.

Constantly checking social media

This behavior is harmful mostly because switching context kills your productivity, so even a simple social media check while working on a task can eat up 20–80% of your productive time.

To change this, consider how keeping up with social media fits into your larger values and use the necessary tools to support your new behavior.

How this behavior harms your productivity: not only do you have to constantly hunt for the tab you need to use, but you’re unnecessarily opening yourself up to distraction.

To change that, reset your default behavior by constantly clearing your workspace to neutral: open it, read it, then close it.

Multitasking

When you multitask, you train your mind to be distracted. You also end up taking longer, doing poor work, and being less creative

So give your work the respect it deserves and focus on single-tasking.

The default behavior of thinking you need every app out there to be productive is false.

So choose the right tools for your task flow and stick to them. Remember that productivity is not primarily tied to tools, it’s tied to your behavior.

Constantly being available

This makes it very difficult to unwind, disconnect, and “turn off.” It also makes it challenging to be fully present when with family and friends.

To change this behavior, change the way you think about work and understand that being always online it's not healthy.

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  • Buy items from the outer edges of the grocery store. The aisles are usually used for junk and processed foods.
  • Trick your brain into eating less by using smaller plates and bowls.
  • Plan and prep your meals in advance so you always know what to eat each day.

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IDEAS

Steps To Improve Time Management

The way to improve your Time Management skills requires us to figure out where to focus. This can be done by:

  • Getting an objective self-assessment done by your peers or boss, or establishing a baseline behavior to measure your performance against.
  • Understanding that it is your skills, not your personality or preferences that can be developed to provide the best results.
  • Identifying the key skill(s) that you need to prioritize, and avoiding spreading yourself too thin.

    • When we get tired, we make mistakes, which means more time and money must be put into correcting those mistakes. 
    • When we get tired, it takes us longer to do things, costing more time and money to do something that could get done in less time if we were fully awake. 

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