Making Your E-Mail Inbox Zero - Deepstash

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Making Your E-Mail Inbox Zero

Making Your E-Mail Inbox Zero

First, stop checking your e-mails, and start processing them. You want to get emails out of your inbox qs soon as possible. To process emails efficiently, remember the three d’s: if you can deal with it, delete it, or delegate it in less than two minutes, then do it! 

For Emails that demand more than two minutes, create designated folders- The first, the action folder, is for emails that require an action that will take more than two minutes. Next, the read folder is for emails you’d like to read. And finally, the waiting folder is for emails that need someone else’s attention.

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Organize

Organize

First, sort your tasks into two categories: Projects and Master Actions.

  1. Projects are your most involved tasks. E.g.-getting a wi-fi connection. This task contains a several tasks in itself. Hence, it comes under project.
  2. Next, break your projects down into act...

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Attend To Attention

Attend To Attention

The first thing I learnt from its blink apart from the fact that ninjas are ruthless, agile, and imperfect is that ninjas don't manage time, they manage attention. So, the first step is to know attention cycle. It refers to knowing when you are p...

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Capture And Collect

Capture And Collect

  1. Jot down all your tasks, shower brilliant ideas, and repetitive thought at one place.
  2. Then take some paper slips and write those tasks, ideas and thoughts in those paper slips.
  3. Now place these paper slips at places like your mail box or office tray. By now, you should be st...

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MORE LIKE THIS

Empty your inbox daily

  • Do. If the email is actionable and takes under two minutes, then do the task ASAP.
  • Delegate. Forward the right tasks to the right people.
  • Defer. Reply to the message at a better time.
  • Delete emails that are not important or that you can del...

7 Tips to Help You Get Out of Your Inbox:

  1. Instead of checking your email endlessly, limit the number of times you check your inbox. 
  2. Get things out of your email and onto your to-do list: If an email requires action beyond a response, then add that task to your to-do list where it belongs.
  3. Don’t read...

Managing email: determine the priority

Once you've got the flow of email reduced to messages that matter, it's time to clear the non-urgent out of your inbox.

  • Reply if a very quick reply is possible, like Thanks or Great or On it.

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