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7 Tips to Help You Get You Out of Your Inbox

7 Tips to Help You Get Out of Your Inbox:

  1. Instead of checking your email endlessly, limit the number of times you check your inbox. 
  2. Get things out of your email and onto your to-do list: If an email requires action beyond a response, then add that task to your to-do list where it belongs.
  3. Don’t read email, act on it: File, respond, or delete. Otherwise, you are just compounding the mess in your inbox for later.
  4. Close your email program.
  5. Keep your emails short and to the point. As well, ensure your “ask” is in the first line.
  6. Turn off the notifications: They interrupt your day and encourage you to stop your work to check your inbox.
  7. Don’t check email on your mobile device: If you are using your phone for communication, utilize more immediate forms of communication such as Slack, iMessage, and more. 

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IDEA EXTRACTED FROM:

7 Tips to Help You Get You Out of Your Inbox

7 Tips to Help You Get You Out of Your Inbox

https://timemanagementninja.com/2018/04/7-tips-to-help-you-get-you-out-of-your-inbox/

timemanagementninja.com

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Key Ideas

Get Out of Your Inbox and Get to Work

Rather than checking your inbox for the 57th time today, check your to-do list and determine what you should be doing.

Your email is distractions and other people’s priorities. Your to-do list is your list of prioritized tasks.

7 Tips to Help You Get Out of Your Inbox:

  1. Instead of checking your email endlessly, limit the number of times you check your inbox. 
  2. Get things out of your email and onto your to-do list: If an email requires action beyond a response, then add that task to your to-do list where it belongs.
  3. Don’t read email, act on it: File, respond, or delete. Otherwise, you are just compounding the mess in your inbox for later.
  4. Close your email program.
  5. Keep your emails short and to the point. As well, ensure your “ask” is in the first line.
  6. Turn off the notifications: They interrupt your day and encourage you to stop your work to check your inbox.
  7. Don’t check email on your mobile device: If you are using your phone for communication, utilize more immediate forms of communication such as Slack, iMessage, and more. 

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Organize your emails

Create the following 2 folders:

  • Require Action besides simply responding.
  • Require Response. File emails here that you are unable to respond to immediat...

Unsubscribe

Unsubscribe from every list that doesn’t offer solid value for your business.

Turn off email notifications

Interrupting a task with notifications leads to a loss of concentration and a decline in productivity levels.

Feel free to set up an autoresponder re-directing all urgent matters to your phone.

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Tips For Efficient Email Management

  • Unsubscribe from or filter away the stuff you never read.
  • Disable email push notifications on your phone.
  • Check emails twice ...

Quote the sender's email in chunks

  • Only use enough quotations to establish the context.
  • Your reply should come below it.
  • When possible, cut and reformat the quoted text.
  • Get tasks out of your email and into a task manager.

Determine What The Sender Needs From You Asap

Ask yourself:

  • What’s the meaning and the value of the message?
  • What action does this message require of me?

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Email and productivity

Email is an extremely useful communication tool.  But when used inappropriately, email can hinder productivity.

More than one-quarter of a worker's day on average is spent answ...

Set aside time

... to read and respond to email. Don’t leave your email program open all day long. Alerts from incoming messages can interrupt your work flow. Instead, schedule specific blocks of time throughout the day for checking your email. 

You might even try marking your calendar and setting your availability to “busy.” If necessary, turn off your cellphone and shut your office door to prevent interruptions.

Take action immediately

  • browse the inbox for emails that can be immediately deleted (spam or promotional emails). Then select messages that don’t require a response and delete or archive them. 
  • Don’t let important emails sit in your inbox for days. Unless you’re on vacation, respond within 48 hours. Reply to the sender as soon as you’ve read his or her message.
  • If you’re unable to respond immediately, communicate to the sender that you received the message and will be in touch shortly. Set a deadline and follow up.

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