Learn more about productivity with this collection
How to avoid email overload
How to organize your inbox
How to write effective emails
Task Batching
Task batching is helpful for tackling regular tasks.
Task batching is less specific and offers a time frame in which to handle specific tasks, such as an hour to answer emails, or half an hour to pay your bills or research the best vacation spot.
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Blocking or Boxing
Time blocking and time boxing requires planning a specific goal, task, or deliverable around a single slot. For example, choosing to write for four hours each morning or setting aside two hours to complete a presentation.
If you have a 90-minute block for "second language study" but find it...
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Time Blocking
Day theming is a less-focused approach to block scheduling, in which you dedicate a single day to one project or task. This is best used if you're juggling multiple projects or part-time jobs. Consider each day as a self-contained workflow.
For example,
- ...
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The basics of the block scheduling method
Consider if you can work in "day themes" that are broad in scope and require initiative and advance planning. Do you work better with detailed directives and play-by-play planning? Do you work better in the morning or the afternoon?
There are many block-scheduling methods. The most...
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The block scheduling system
The block scheduling system is where you organize your day into activity blocks for broad goals (errands, chores, ideation) and specific tasks (answering emails, writing a one-off memo).
Block scheduling also offers the flexibility to swap blocks or rearrange them if tasks were completed so...
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Plan Ahead, but Be Flexible
Set aside time to look ahead. Take an hour at the end of each week to plan ahead. Ensure to leave large blocks for reading and overflow from tasks that were interrupted by daycare issues or unexpected edits/fact-checks.
When you schedule with time blocks, intentionally schedule your work, b...
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Organization methods
Once you know what you’ll focus on, you’ll need a daily structure for staying focused on it. You may not be able to eliminate context switching from your day entirely, but these strategies will help you cut down on the number of times you have to shift your attention:
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Deepfocus Takeaways
- Distractions are the biggest threat to doing deep, focused work. When working, avoid switching between tasks, checking emails, or checking your phone. If you can’t address something immediately, let it wait.
- Clean and organize your workspace (and even your computer). Since our brains...
Systemist
Time commitment to get started: Medium
Type: Abstract, visual, tactile
Perfect for people who: Feel overwhelmed with the number of things they need to do
What it does: Keeps track of everything you need...
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