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Productive vs Efficient

Productive vs Efficient

  • Productivity measures how much you do or produce within a given timeframe.
  • Efficiency is about being productive with less effort.

To be more productive in a way that won't burn you out over time, you have to understand how to be more efficient. Productivity often leads to working harder, while efficiency focuses on working smarter.

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Efficiency is not limited to how you perform specific tasks. Consider how the general way you work impacts your efficiency.

  • Work in a way that complements your internal clock.
  • Find out how to get yourself into a flow state when you need to do deep work.
  • Take more and be...

When companies have more work than they can handle, they tend to ask, "Who will do this work?" But the better questions are:

  • How should this get done?
  • Is this the best way to do this?
  • Is there a more efficient way to do this?

Set goals that go beyond simple quantity measures. Find other ways to work smarter that could lead to significant productivity increases.

It is better to do less and accomplish more than to do more and accomplish less. Consider how you do every task during the day, regardless of the size.

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  • Procrastinating on tasks—both small, nagging ones and large, challenging ones
  • Boring work that needs just to get done
  • Responding to email and other messages while working
  • Staying motivated and energized throughout the entire work day
  • Focusing and finishing the...

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A system is...

  • Something you do on a regular basis that increases your odds of success regardless of the immediate outcome.
  • A collection of goals, tools, habits, and methods is not the same as a purposeful system.
  • A working system allows you to reduce your tasks to a mana...

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Not having a plan

We are spending more of our time in environments that have their own agendas. Most of the entities in our lives really want us to make mistakes in their favor.

Not having a plan, goals or a system in today’s world is dangerous because the default isn’t neutral.

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