Order and Creativity - Deepstash

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The paradox of productivity

Order and Creativity

We are not very good at multitasking because can truly focus on only one thing at a time.

Discipline leads to creativity. If we are able to bring discipline and order in our daily lives, by decluttering and focusing on the important things, we can be more productive and achieve a lot.

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Avoid having a Manic Monday
  • Write down your top 3 priorities to get done on Monday and plan your schedule around them.
  • Review your calendar for the upcoming week and tie key tasks or events to it so you know exactly what to expect.
  • Keep your routine as close as possible to what it's like during the week. Maintain a consistent sleep schedule and follow your regular diet.
  • Additionally, lay out your clothes and do some meal prep. 
Get errands out of the way

Sundays are a great day to get your errands out of the way, like grocery shopping. Also, take time for cooking meals, cleaning rooms, or dropping things off at different shops. You most likely don't have the time and energy to do these activities after work.

But don’t spend all of Sunday on these tasks. Even though they’re important, you still need some time to decompress.

Schedule something fun

Make sure you also do something you enjoy, like brunch with friends or spending time with your family. 

This gives you something to look forward to during the week and it also helps you to disconnect.

Keep your high-energy times open

Sallie Krawcheck, founder and CEO of Ellevest (a goal-based investing platform for women):

"I have spent a lot of time figuring out how I work best and when I’m most productive. I organize my day around that."

Focus on the 5%

Bedros Keuilian, founder and CEO of Fit Body Boot Camp (group fitness training brand):

"Only 5% of the things I do are tasks that actually move the money needle, and those were the critical things that I needed to focus on 100% of the time. Everything else can be delegated to team members or subcontractors who have the skill sets and abilities to perform the job. This has been a game-changer for my business as we continue to have massive growth year after year."

Eliminate interruptions

Dustin Moskovitz, CEO of Asana (productivity and project management platform):

"We practice “No Meeting Wednesdays” to ensure that everyone at the company gets a large block of time to focus on heads-down work without having to fit it in between meetings. This may be our most valuable cultural practice, and I encourage every company to consider adopting it. Additionally, we reflect frequently on whether our group activities are getting enough ROI to justify the interrupt and time expenditure. "
Have one daily priority

Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.

A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.

Make planning a habit

Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.

Start by setting the alarm for your daily planning session at the same time every day. Tack your new daily planning session onto an existing habit like drinking your morning coffee.

Align your to-do list with goals
  1. Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
  2. Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, while working towards others a few times a week can create momentum.
  3. Add your have-to-do tasks last. We often fill our to-do lists with have-to-do tasks that crowd the whole day. Adding it last forces you to fit your have-to-do tasks around your goal tasks.