Learn more about productivity with this collection
How to practice effectively
The importance of consistency
How to immerse yourself in the language
Defining Your Workflow
Workflow is a step-by-step break down of the process you use to complete any of your work. Any part of your workflow where data is collected can be automated. For every workflow, ask yourself 3 questions:
- What are the steps?
- What are the tools you can use to execute the steps?
- What are the data points you need?
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343 reads
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Email Distractions
We don't change the world by looking at emails. It only diverts our attention. We usually spend 3-5 hours a day on email.
- Compose the emails you plan to send in another tool to your email client to help you avoid your inbox.
- Set up a separate email address for subscriptions an...
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398 reads
A Distraction-Free Environment
A distraction is anything that is competing for your attention and unrelated to the work you're doing at the moment.
- Visual distraction: If you're working in one application and you see a notification pop up, that is a visual distraction.
- Auditory distraction: An...
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476 reads
Quality vs Quantity of Time
The structure of most working environments punishes people for efficiency and rewards them for looking busy. We need to shift our focus from the number of hours spent on something to the quality generated.
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555 reads
Rethinking the 8-hour workday
Knowledge workers aren't factory workers. There is no direct correlation between how much time they spend on the job and their output.
For knowledge workers, the 8-hour workday doesn’t make sense. It doesn't account for diminishing returns with our productivity and attention spans. To incre...
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731 reads
Social media
It might be tempting to think you need a social media footprint to build your brand. However, as Oprah Winfrey stated, "The brand comes from the work you do."
Quitting social media for 30 days can increase your productivity. Interleaving social media with your work shifts your atten...
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1.22K reads
Build Systems
Any workflow that has repetition can be changed into a system.
Automate with software. If you have a system for any part of your work, there's a good chance you can probably automate it.155
411 reads
Interval Training
If you've spent the last few years clicking and updating your social media, don't expect that you'll be able to focus with unbroken concentration for an hour. You will need to use interval training to increase your attention span.
Start with 10 minutes, then 20, and progressively ...
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400 reads
How You Spend Your Time
First, break down how you spend your day from the moment you wake up until you go to sleep. Use an app to track your time.
If you know how you're spending your time, you will also see how you're wasting it.
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Build the Right Environment
To make a 3-hour workday feasible, design the right environment to make it possible.
- Behavior is the result of environment. If you have many apps open, you’ll be more likely to be distracted.
- Eliminate the need for willpower. Think of willpower like a bank balance...
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Starting Your Day
- Starting your day on the internet
- Turning on your devices first thing in the morning.
It puts you into a...
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495 reads
The Right Working Habits
- Track your progress to increase your motivation.
- Flow. It takes 90 minutes of unbroken focus to reach flow. Flow can increase your productivity by 500%.
- 90-Minute work blocks. Allocating two 90-minute work blocks forces you to choose your task for the da...
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466 reads
Rest and Recovery
Proper sleep is one of the most significant performance enhancers we have.
Sleep deprivation decreases immunity and increases symptoms of anxiety and depression.
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514 reads
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Workflow analysis
Workflow analysis has 3 goals:
- To document and represent the workflows.
- To improve an existing workflow that is problematic.
- To optimize a smoothly operating workflow with automation.
When you start analyzing your workflows, you need to consider the bu...
The Steps To Document Workflow
- Step 1: Define desired outcomes: Once you’ve defined your team’s desired outcomes, you have a better idea of the workflows that need to be documented, and you’re ready for step two.
- Step 2: Carry out and capture every step of your current workflows...
What Is Workflow Documentation?
Workflow documentation is the roadmap to completing essential tasks at your organization. When done correctly, this documentation can be handed off to another individual at your organization, and they can complete the task completely independently.
Rather than a st...
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