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Productive Meetings

Productive Meetings

Close all loops in a meeting, taking care of actionable points, further steps to be taken, responsibilities assigned and due date decided.

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Urgent but not-so-important work is one of the leading causes of distraction, as the unanswered phone and unread email look like work but actually pull us away from real, deep work which could be productive.

Use some visual aid like a pair of headphones to signal to your colleagues that you'd rather not be disturbed during that time.

If there is too much distraction at your main office desk, opt for a third space to do your focus work, in the office, a cafe or even at home if possible.

Most of our email is replied on the spot and has incomplete information, which leads to a lot of back and forth dialogue.

Distraction at work has increased manifold. The reasons can be anything from shrinking office spaces, to open office culture that promotes 'visual noise' or even to push-notifications and instant messaging apps.

Newer versions of smartphones have a built-in Do Not Disturb feature that limits your phone buzzes to only the essential contacts.

Turn off all your push notifications from your smartphone and only check for any new update at your own time, manually.

We keep checking email, instant messages in our smartphones or office PC, and even social media, whenever we get the urge or any new notification.

It's not a good practice to block time on other people's calendars without first discussing or getting buy-in.

If possible to implement, strip away the unnecessary approval layers, which are the cause of delays, paperwork, and poking.

Don't use the Reply All feature, as it is less noisy to only email people who need to be informed.

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