Formulate: Decide What You WantTrue productivity starts with being clear on what you truly want. The objective of productivity shouldn’t be efficiency or success, but freedom. Productivity should ultimately give you back more time, not require more of you.Freedom to:<ul><li>Focus</li><li>Be Present</li><li>Be Spontaneous</li><li>Do Nothing</li></ul>You should design your life first and then tailor work to meet your lifestyle objectives.

The Free to Focus productivity system: Stop

<ul>
<li>Desire Zone. Where your passion and proficiency intersect. Here is where you make your most significant contributions.</li>
<li>Distraction Zone. Things you are passionate about but have little proficiency for.</li>
<li>Disinterest Zone. Things that you’re proficient at but aren’t that passionate about. </li>
<li>Drudgery Zone. Tasks for which you have no passion and no proficiency. </li>
<li>Development Zone. How to gauge work outside your Desire Zone but potentially moving toward it. </li>
</ul>
True productivity is about doing more of what is in your Desire Zone and less of everything else.

The 5 Zones of Productivity

<ul>
<li>Sleep. 7-10 hours per night. Turn off screens an hour before bedtime.</li>
<li>Eat. Eat natural foods such as vegetables, fruits, nuts, and meats. Be mindful when eating out. </li>
<li>Move. Exercise itself is an energizer. Physical activity primes our brains to operate at a higher level.</li>
<li>Connect. Some people charge you up while others drain you. </li>
<li>Play. You need regular injections of recreation, exercise, and outright play into your busy schedule.</li>
<li>Reflect. Strive to make time for reflection every day by journaling or meditating.</li>
<li>Unplug. Create rules to help you disconnect during nights, weekends, and vacations.</li>
</ul>

Rejuvenate: Reenergize Your Mind and Body

<ul><li>Decide what to delegate.</li><li>Select the best person.</li><li>Communicate the workflow.</li><li>Provide the necessary resources.</li><li>Specify the delegation-level</li><li>Give them room to operate.</li><li>Check in and provide feedback as needed.</li></ul>

How to delegate:

<ul>
<li>Level 1. You want the person to do exactly what you’ve asked them to do—no more, no less.</li>
<li>Level 2. You want the person to examine or research a topic and report back to you.</li>
<li>Level 3. You’re giving the person more room to participate in the problem-solving process but you are still reserving the final decision for yourself. </li>
<li>Level 4. You want the person to evaluate the options, make a decision on their own, execute the decision, and then give you an update after the fact.</li>
<li>Level 5. You hand the entire project or task over to someone else and exit the decision altogether.</li>
</ul>

The 5 Levels of Delegation

<ul>
<li>Front Stage. The tasks for which you’re hired and paid. The key functions, primary deliverables, the line items on your performance review. If it delivers the results for which your boss and/or customers are paying you, that’s Front Stage work.</li>
<li>Back Stage. Includes elimination, automation, and delegation plus coordination, preparation, maintenance, and development. The tasks necessary for Front Stage performance.</li>
<li>Off Stage. Refers to time when you’re not working. Off Stage is crucial to restoring your energy so you have something to offer when you come back to the stage.</li>
</ul>

The 3 Categories Of Activity

<ul>
<li>Limit instant communication. Turn off your notifications and opt for delayed communication whenever possible.</li>
<li>Proactively set and enforce boundaries. Inform the relevant people you’re going offline for a period to focus on by setting an autoresponder for your email. Sell your boss why you need time for deep, focused work.</li>
</ul>

Activate: Beat Interruptions

<ul>
<li>Fight technology with technology. Example: _Freedom _lets you customize what apps and websites you can access during dedicated periods of deep work.</li>
<li>Listen to the right music. Background music that’s familiar, repetitive, relatively simple, and not too loud can aid focus.</li>
<li>Take charge of your environment. Make your workspace work for you. Optimize your current workspace for focus by eliminating distracting items.</li>
<li>Declutter your workspace. Make an appointment with yourself on your calendar to organize your office.</li>
<li>Increase your frustration tolerance. Train yourself to focus with hard tasks.</li>
</ul>

How to beat distractions:

Design your work to focus on just one thing at a time.
<ul>
<li>Batching: lumping similar tasks together and doing them in a dedicated block of time</li>
<li>MegaBatching: organizing entire days around similar activities to enable you to stay focused and build momentum.</li>
</ul>

Act: Consolidate and Plan Your Ideal Week

If we want to be free to focus, we must eliminate everything standing in our way. That doesn’t mean simply saying no to a lot of bad ideas; it also means turning down a ton of good ideas.Everything outside your Desire Zone is a possible candidate for elimination.The yes-no-yes strategy to give a “positive no”:<ol><li>Yes. Say yes to yourself and protect what is important to you. </li><li>No. The answer continues with a matter-of-fact no that is clear and sets boundaries. No wiggle room or ambiguity.</li><li>Yes. End the response by affirming the relationship again and by offering another solution.</li></ol>

Cut: Eliminate To Flex Your “No” Muscle

In a world where information is freely available, focus becomes one of the most valuable commodities in the workplace. Productivity is not about getting more things done; it’s about getting the right things done.The core idea is a productivity system to help you focus on working on the right things. First, you’ll stop and define what productivity means to you by formulating, evaluating, and reformulating. Then, you’ll cut the nonessentials by eliminating, automating, and delegating. Finally, you’ll act by consolidating, designating, and activating.

The Premise Of The Book

Spend 95% of your time on Quadrant 1 and 2 activities. Clear Quadrant 3 tasks quickly (delegate what you can) and eliminate all Quadrant 4 tasks.How to design your day:Plan days solely focused on tasks and refuse any meeting requests for that dayShoot for three, and only three, key tasks each day (your Daily Big 3). Let your Weekly Big 3 inform your Daily Big 3.Schedule time to do your Daily Big 3 on your calendar

The Eisenhower Matrix

<ul><li>Stages. Decide for each day if you’ll be Front Stage, Back Stage, or Off Stage. Reserve at least two days for Front Stage.</li><li>Themes. Indicate what type of activities you’ll do on individual days during certain blocks of time. An easy way to start is to think of the morning, workday, and evening.</li><li>Activities. Group the individual activities that will fall into those themes.</li></ul>

How to Plan Your Ideal Week in 3 Steps

Start by defining what your productivity ideal looks likeThen break it down into a few powerful and memorable wordsFinally, clarify the stakes by outlining exactly what you stand to gain if you achieve that vision and what you will lose if you don’t

Free To Focus: How To Formulate

<ul><li>Take responsibility for making the commitment</li><li>Reaffirm your willingness to honour your commitment</li><li>Explain why honouring your commitment is not the best outcome for the other party</li><li>Offer to help solve the problem with them</li></ul>How to create a Not-To-Do List:<ul><li>Start with the obvious candidates for elimination</li><li>List the meetings, relationships, and opportunities you should never pursue</li></ul>

The Not-To-Do List: Renegotiate Existing Commitments

You can evaluate tasks, activities, and opportunities based on two key criteria:
<ul>
<li>Passion: work you love and energizes you</li>
<li>Proficiency: how well you actually do something that generates results that other people can measure and reward</li>
</ul>
To determine where you are right now use a tool called the Freedom Compass.

Evaluate: Determine Your Course

<ul>
<li>Self. Use rituals to make it easier for you to follow through on your highest priorities. The 4 Foundational Rituals: morning, evening, workday startup, and workday shutdown.</li>
<li>Template. Automate repetitive tasks with templates.</li>
<li>Process. Write an easy-to-follow set of instructions for performing a job or sequence.</li>
<li>Tech. Focus on the type of tool you need more than which tool you use. The 4 essential tools: email filtering, macro-processing, text-expansion, and screencast</li>
<li>To streamline your tasks, mark candidates for automation and pick one to tackle today. </li>
</ul>

Automate: Subtract Yourself from the Equation

Delegation means focusing primarily on the work only you can do by transferring everything else to others who are more passionate about the work or proficient in the tasks.Some of us refuse to delegate by convincing ourselves we can’t afford it.But the hours you spend on Desire Zone tasks will always be more profitable than the time you’re wasting anywhere else, so the cost of delegation pays for itself—and then some.

Delegate: Clone Yourself—or Better

You need to systematically decide what deserves your attention now, what deserves your attention later, and what doesn’t deserve your attention at all.How to do a weekly review:<ul><li>List Your Biggest Wins</li><li>Review the Prior Week</li><li>Review Your Lists and Notes</li><li>Check Goals, Projects, Events, Meetings, and Deadlines</li><li>Designate Your Weekly Big 3 Things to Accomplish</li><li>Plan Your Rejuvenation</li></ul>

Designate: Prioritize Your Tasks

True productivity is about doing more of what is in your desire zone and less of everything else.

Everyone gets 168 hours a week, but it never feels like enough, does it? Work gobbles up the lion's share--many professionals are working as much as 70 hours a week--leaving less and less for rest, exercise, family, and friends. You know, all those things that make life great. Most people think productivity is about finding or saving time. But it's not. It's about making our time work for us. Just imagine having free time again. It's not a pipe dream. In Free to Focus, New York Times bestselling author Michael Hyatt reveals to readers nine proven ways to win at work so they are finally free to succeed at the rest of life--their health, relationships, hobbies, and more. He helps readers redefine their goals, evaluate what's working, cut out the nonessentials, focus on the most important tasks, manage their time and energy, and build momentum for a lifetime of success.

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Productivity

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Personal Development

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Books

Everyone gets 168 hours a week, but it never feels like enough, does it? Work gobbles up the lion's share--many professionals are working as much as 70 hours a week--leaving less and less for rest, exercise, family, and friends. You know, all those things that make life great. Most people think productivity is about finding or saving time. But it's not. It's about making our time work for us. Just imagine having free time again. It's not a pipe dream. In Free to Focus, New York Times bestselling author Michael Hyatt reveals to readers nine proven ways to win at work so they are finally free to succeed at the rest of life--their health, relationships, hobbies, and more. He helps readers redefine their goals, evaluate what's working, cut out the nonessentials, focus on the most important tasks, manage their time and energy, and build momentum for a lifetime of success.

How to delegate:

Similar ideas to How to delegate:

How to Delegate

To promote autonomy in the workplace:

Steps to an effective delegation