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Delegation Is an Art. Here Are 9 Simple Ways to Do It Better

Steps to an effective delegation

Steps to an effective delegation
  • Always provide feedback.
  • Be sure to keep an eye on things.
  • Be clear about what you want your employees to do.
  • Delegate the right things.
  • Provide guidance when necessary.
  • Give employees the authority they need to get the job done.
  • Have the right attitude about delegating.
  • Consider the skills and interests of your people.
  • Set clear expectations.

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Delegation Is an Art. Here Are 9 Simple Ways to Do It Better

Delegation Is an Art. Here Are 9 Simple Ways to Do It Better

https://www.inc.com/peter-economy/delegation-is-an-art-and-here-are-9-simple-ways-to-do-it-better.html

inc.com

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How to Delegate
  • Specify the outcome you desire to the people you trust to deliver it.
  • Establish controls, identify limits to the work and provide sufficient support, but resist upward de...
Delegation as a solution for work overload

If you work on your own, there's only a limited amount that you can do, however hard you work.

One of the most common ways of overcoming this limitation is to learn how to delegate your work to other people. If you do this well, you can quickly build a strong and successful team of people, well able to meet the demands that others place. 

5 key questions...

...to determine when delegation is appropriate:

  • Is there someone else who has (or can be given) the necessary information/ expertise to complete the task? 
  • Does the task provide an opportunity to grow and develop another person's skills?
  • Is this a task that will recur, in a similar form, in the future?
  • Do you have enough time to delegate the job effectively? 
  • Is this a task that I should delegate? 

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Ignore your inbox when you wake up

Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...

Empty your inbox daily
  • Do. If the email is actionable and takes under two minutes, then do the task ASAP.
  • Delegate. Forward the right tasks to the right people.
  • Defer. Reply to the message at a better time.
  • Delete emails that are not important or that you can delegate. 
  • File. Add messages that contain information you will need to your archives.
Stop CC’ing everyone

To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.

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Delegation method and staff experience
  • For new and inexperienced in the job staff -  use a directive delegation style (Tell exactly what you want them to do).
  • For staff that has experience ...
Question to consider when before delegating
  • Who can do this job instead of you?
  • Who can do this job better than me?
  • Who can do this job at a lower cost than me?
  • Can this activity be eliminated altogether?
For an effective delegation...
  1. Match the Person to the Job: never delegate an important task to a person who has not performed that task satisfactorily in the past.
  2. Agree on what is to be Done.
  3. Explain How the Job Should Be Done: Explain your preferred approach or method of working.
  4. Have Him Feed It Back: the only way that you can be sure that the other person actually understands the job or assignment
  5. Set a Deadline.
  6. Manage By Exception.

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