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What It Takes to Run a Great Virtual Meeting

Why virtual meetings go bad

  • Attendees often multi-task and don't pay attention to the discussion.
  • Meeting organizers tend to be less careful with the purpose and design of the conversation.
  • Usually, one or two attendees to dominate the discussion while others sit back.

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IDEA EXTRACTED FROM:

What It Takes to Run a Great Virtual Meeting

What It Takes to Run a Great Virtual Meeting

https://hbr.org/2020/03/what-it-takes-to-run-a-great-virtual-meeting

hbr.org

2

Key Ideas

Why virtual meetings go bad

  • Attendees often multi-task and don't pay attention to the discussion.
  • Meeting organizers tend to be less careful with the purpose and design of the conversation.
  • Usually, one or two attendees to dominate the discussion while others sit back.

Run great virtual meetings

  • Use video, but also provide an audio dial-in-option,
  • Test the equipment you are going to use before the meeting.
  • Make sure people can see each other properly.
  • Set an agenda, set some rules and clearly outline the next steps.
  • Make sure presentations take very little time.
  • Set a facilitator and call on people individually to speak.
  • Capture feedback in real-time and tackle difficult issues.

SIMILAR ARTICLES & IDEAS:

Focus on your camera

Practice looking into your camera during video conferences when you speak, even for brief moments.
It's challenging to focus on your camera for an entire meeting, but know that you increase the ...

Maintain a strong voice

Strong voices convey authority, credibility, and confidence.
Using a loud voice will also keep you from mumbling and from speaking too quickly due to the amount of breath required.

Frame yourself in the right way

Make sure you have time before the meeting to pick your location and put your head fully in frame.
In a video conference, your head and the top of your shoulders should dominate the screen. Also, be mindful of your background. Distracting elements will pull attention away from you.

3 more ideas

The Candy Game

Pick your favorite kind of multi-colored candy. Next, pass around the bowl. Once the bowl of candy has been passed around, each person has to answer a question for each color they take. ...

Two Truths and One Lie

Start by asking each person to come up with two facts about themselves and one believable fib. Next, everyone shares their three statements and the group votes or discusses their guess for the lie. 

This icebreaker is a great way to get to know each other and to have some laughs along the way.

Paper Airplane Game

  1. Pass out different colored sheets of paper to each person attending the meeting.
  2. Ask everyone to write an interesting fact about themselves on the piece of paper and fold it into a paper airplane.
  3. Everyone launches their paper airplane to somewhere around the room.
  4. Everyone retrieves one of the paper airplanes, reads the fact, and guesses whose paper airplane they got.

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Remote Workshops

Collaborative workshops in a conference room where bright minds work shoulder-to-shoulder is an effective way to foster innovative ideas and forging intangible connections.

Remote worksho...

Clarity of the Workshop’s Value

Workshops are ‘co-creation’ time with people who have varied disciplines, backgrounds, and perspectives. 

To make these people show up, we need to make the invitations intriguing and something that provides value to the participant. It helps to send the invitations in advance, with follow-ups.

Conferencing Tools

Video Conferencing is a must-have for a remote workshop, while chat tools are not effective. In case there is any audio or video problem, phone in and take everyone into a conference call with your phone.

Collaborative tools: The whiteboards, sharpies, and post-it-notes can be replicated virtually with software like Invision Freehand for example.

2 more ideas