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What It Takes to Run a Great Virtual Meeting
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Why virtual meetings go bad
- Attendees often multi-task and don't pay attention to the discussion.
- Meeting organizers tend to be less careful with the purpose and design of the conversation.
- Usually, one or two attendees to dominate the discussion while others sit back.
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Run great virtual meetings
- Use video, but also provide an audio dial-in-option,
- Test the equipment you are going to use before the meeting.
- Make sure people can see each other properly.
- Set an agenda, set some rules and clearly outline the next steps.
- Make sure presentations take very little time.
- Set a facilitator and call on people individually to speak.
- Capture feedback in real-time and tackle difficult issues.
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Focus on your camera
Practice looking into your camera during video conferences when you speak, even for brief moments.
It's challenging to focus on your camera for an entire meeting, but know that you increase the ...
Maintain a strong voice
Strong voices convey authority, credibility, and confidence.
Using a loud voice will also keep you from mumbling and from speaking too quickly due to the amount of breath required.
Frame yourself in the right way
Make sure you have time before the meeting to pick your location and put your head fully in frame.
In a video conference, your head and the top of your shoulders should dominate the screen. Also, be mindful of your background. Distracting elements will pull attention away from you.
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A sense of connection and belonging are sentiments that are helpful for building “affective trust” – a form of trust based on emotional bond and interpersonal relatedness.
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Statistics On Remote Workers
- Loneliness was reported as the biggest downside for 21% of remote employees, and one of the reasons that makes them more likely to quit.
- Most remote managers say they’d be more inclined to stay if they had more friends at work.
- Individuals who have 15 minutes to socialize with colleagues have a 20% increase in performance over their peers who don't.
- Positive social relationships are correlated with better life expectancy.
Dynamic Icebreakers
If your icebreaker questions are intriguing, cheeky, humorous – the answers you receive will be, too.
Many remote teams will kick off their weekly meeting with an icebreaker question or insert it during their morning stand-up meeting. Even more popular is asking a series of icebreaker questions during the onboarding process when hiring someone.
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Communication in the virtual world
Bonding with colleagues in the real world is easy. It the virtual world, the tools we have available are video conferences, group messages, and email - all cold forms of communication.
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Smiling makes people like you
Dale Carnegie published a book - How to Win Friends and Influence People. The importance of smiling is among his tips. If you seem pleased to see someone, they will be happy to see you.
If you don't have a natural smile, say "great great great" in verses of three, to get the same effect.
Finding common ground
Finding common ground is a first step to being charming.
Discussing the whole world of pandemic and common weather-related experiences is an excellent way to find that common ground.