Give tasks a value

Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.

By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.

@kaiz94

Time Management

MORE IDEAS FROM THE ARTICLE

A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.

  • Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.

  • People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling their time with stuff that doesn't matter.

  • Once you know your priorities, everything on your to-do list should serve them. Look out for the 'shoulds' - they are not serving your priorities.

Break down a master to-do list into four sections:

  • Urgent and important: These tasks should be done today.
  • Not urgent but important: Schedule these tasks for later.
  • Urgent and not important: These tasks should be delegated.
  • Not important and not urgent: Delete it from your list.

To move ahead of that to-do list, spend most of your time on tasks that are important but not yet urgent.

We like to put the easy tasks on top of the to-do list because it feels good to finish a task. 

When you do that, you have less time for hard things. However, it is the hard stuff that serves your priorities.

  • Don't let your to-do list be vague, undefined, and unclear. Any action on your to-do list must have a particular outcome.
  • Consider how important each task is and what time frame you have to complete those tasks.
  • Group similar tasks together.
  • Break large tasks down into smaller steps to be completed over a period.

The hardest part is actually getting started on a task.
Ways to get started:

  • Work in sprints to see how much you can get done in one hour.
  • You can also set a timer for 15 minutes and commit to not give in to any distraction, including checking your phone.

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3. Eisenhower Matrix
An Eisenhower Matrix breaks a to-do list into the four categories below:
  1. Has items that are both urgent and important, is to be tackled immediately.
  2. Items that are important but not urgent, can be scheduled for a later time.
  3. Tasks deemed urgent but not important can be delegated to others if possible
  4. Tasks that are neither urgent nor important should be crossed off the list altogether.

7

IDEAS

If it’s not a priority, it should not be on the list. Follow the 3-3-3 system when writing out your list:

  • Delete three of the items since they probably aren’t that important.
  • Delegate three of the items to someone else, as they are not the best use of your time or talents. 
  • Do three of the items that are the highest priority.

Create 3 different to-do lists:

  • Important but non-time sensitive projects list
  • Items that need to be completed today list
  • Not-to-do list

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