Learn more about timemanagement with this collection
How to manage digital distractions
The impact of technology on mental health
The importance of setting boundaries
Give tasks a value
Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.
By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.
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In need of a makeover
A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.
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Be specific
- Don't let your to-do list be vague, undefined, and unclear. Any action on your to-do list must have a particular outcome.
- Consider how important each task is and what time frame you have to complete those tasks.
- Group similar tasks together.
- ...
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Measure a task’s urgency
Break down a master to-do list into four sections:
- Urgent and important: These tasks should be done today.
- Not urgent but important: Schedule these tasks for later.
- Urgent and not important: These tasks should be delegated.
- Not impor...
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Put the hard stuff first
We like to put the easy tasks on top of the to-do list because it feels good to finish a task.
When you do that, you have less time for hard things. However, it is the hard stuff that serves your priorities.
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Do a to-do list sprint
The hardest part is actually getting started on a task.
Ways to get started:
- Work in sprints to see how much you can get done in one hour.
- You can also set a timer for 15 minutes and commit to not give in to any distraction, including checking your phone.
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Get clear on what's important
Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.
People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling the...
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Time blocking
Assign every hour of your day to a specific task.
Take your day’s to-do list and estimate how long each task will take. Plan your day out by assigning each task to your calendar. Include all related tasks such as commuting, breaks and admin tasks.
Give every task a place
Now that you have the right tasks, it's time to sort and organize. Every task on your to-do list should be related to your goal.
- Keep your projects visible. Seeing every project you've committed to keeps you from adding too many.
- Seq...
Delaying Harder Tasks
Doing the smaller tasks on your list first is often related to putting off the tasks you don’t want to do.
Instead, tackle the hard task first. Get it done and out of the way. Then you’ll feel much more able to tackle the rest of your to-do list.
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