- Place buffers in between tasks. We all have what's called "Attention residue" after completing a task that can take anywhere from 10-15 minutes to get over. If you assume you can switch gears on the spot, you're going to end up frustrated and behind schedule.
- Schedule your breaks (not just lunch). We're not machines. Make sure you set aside time throughout the day for a quick stretch or walk to give your brain (and your eyes) a rest.
- Use the right daily time management strategies to stay on track. Time blocking means sticking to your schedule. Use daily time management strategies like the Pomodoro method or the 2-minute rule to keep you moving through your schedule and hitting your goals.
- Overestimate how long things will take (at least to start). Remember the planning fallacy ? Don't be over-optimistic with your day until you have a solid understanding of what you can get done. Some experts say you should give yourself 2-3X as long as you think a task will take.
- Put in time for downtime, relaxation, and learning. The most productive people pair work with rest . Give yourself the time you need to relax, let loose, and even learn new skills. You don't have to be 100% productive 100% of the time.
- Tell people what you're doing. No one is an island. Make sure the people around you understand what you're working on, when you're available, and set realistic expectations on communication and collaboration.
- Set an "overflow day" to stop you from feeling overwhelmed. If you're constantly falling behind on tasks, you'll want to set aside an overflow day dedicated to getting caught up.
- Revise as needed. No one works well within a rigid system. Try to be as realistic as possible when you set your schedule but be prepared to move things around or throw it out for a day if a crisis unfolds.
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Tips from time blocking experts
- Place buffers in between tasks.
- Schedule your breaks too.
- Use the right daily time management strategies to stay on track.
- Overestimate how long things will take (at least to start).
- Put in time for downtime, relaxation, and learning.
- Make sure the...
11. Being organized and productive 🗂️
- Set clear goals - define your short-term and long-term goals. Having a clear sense of purpose will help you prioritize tasks.
- Plan your day - create a daily to-do list
- Time management - use time manage...
How to plan your day
Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.
- Create "bookends" for each day
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