You can’t achieve effective time management without the ability to break down goals into small pieces. And for that, you could use techniques like SMART goals that help you create:<ul><li class="ql-align-justify">Specific</li><li class="ql-align-justify">Measurable</li><li class="ql-align-justify">Achievable</li><li class="ql-align-justify">Relevant</li><li class="ql-align-justify">And time-bound goals.</li></ul>Here’s a complete guide if you have never heard of them: <a href="https://www.atlassian.com/blog/productivity/how-to-write-smart-goals#:~:text=What%20are%20SMART%20goals%3F,within%20a%20certain%20time%20frame.">How to Write SMART Goals (with examples)</a>.

2 — How to Break Down Goals

Imagine you have a bank account where you receive a daily check of $86.400.You cannot withdraw money from the back and put it in a safe account. But each day, at midnight, the bank will take away everything you haven’t spent. And that money will be gone forever.You also know this bank will close one day, but you don’t know when.What would you do in such a situation?

The Strange Bank Account

Time batching is an advanced time management strategy that helps you reduce the context-switching cost of your tasks. When you split your goals into batches, you work on specific topics for longer sessions. You put everything together, even if there is more than one task. But this organization helps you work more efficiently.I wrote an article about batching (<a href="https://www.cosmopolitanmindset.com/how-to-boost-your-content-output-every-day-with-batched-tasks/">How To Boost Your Content Output Every Day With Batched Tasks</a>) that can help you take your first steps. Or you can wait for the ebook, where we will discuss more in-depth about this technique.

3 — How to Batch Time

You are reading an excerpt from <a href="https://cosmopolitanmindset.substack.com/">The Challenge</a>, a newsletter where I discuss self-improvement, goal-setting, habits, time management, and health tips and tricks.Every week, you will get the following:<ul><li class="ql-align-justify">a challenge to pursue to improve your life</li><li class="ql-align-justify">an infographic to track it.</li></ul><a href="https://cosmopolitanmindset.substack.com/subscribe">Subscribe now</a> to help me continue publishing this type of content.

The Challenge

I can allocate time for physical and mental exercises. I couldn’t do it before because I finished working too late and was exhausted. But now, I can prioritize my health.

9 — Health.

I can allocate tasks in an efficient way that considers my other commitments of the day. Also, I can work on the tasks that matter the most and leave anything unnecessary for later.I work in 30-minute to 2-hour slots. So, I break down my goals into small steps that I can achieve easily. Completing those small steps boosts my motivation and sense of accomplishment.

2 — Efficiency.

I appreciate my time more because I understand its value and scarcity. I can make more conscious choices, prioritize, and avoid procrastination.

10 — Time Awareness.

Time management is a crucial skill for success. But many people still ignore it.Research by <a href="https://www.zippia.com/advice/time-management-statistics/">Zippia </a>found that the average worker spends 51% of the time on low to no-value tasks. And that’s understandable since 82% of people don’t even have a time management system.So, who’s doing the work?

Do we waste our time? (1)

I could give many definitions of time management. But let’s try finding one that can include everything it does. I would say that:Time management is the ability to prioritize and schedule tasks to make you more efficient, flexible, and stress-free and allow you to use all available time.In this sentence, you can already see what time management does ( prioritize and schedule) and which are its main benefits (efficiency, flexibility, and less stress).But is it that important? Couldn’t you do your tasks as you always did until today?

What is Time Management?

I struggled to manage my time efficiently in the past. But as I started doing it, I noticed many benefits that boosted my productivity. I was working and studying better. And I had more time to nourish my hobbies and relationships.Here are ten benefits I got from learning to manage my time.

The Benefits of Time Management

I am responsible for the success of my schedule. I manage the consequences of any missed deadline. And responsibility makes me more disciplined, committed, and proactive to work on my goals.

4 — Accountability.

I can use my free time to start new hobbies, attend events, and network with like-minded people. And I don’t feel ashamed because I am confident in my schedule. I know I can do anything I planned.

5 — Opportunities.

My task estimation skills increased after a few repetitions of the same task. So I can allocate my work better and get more free time out of my schedule.

6 — Time Estimation.

My procrastination often came from the uncertainty of what to do next. But now, I know what my schedule contains. So I can jump from one activity to the other more efficiently.

7 — Procrastination.

Scheduling all my tasks and moving them around on my calendar gives me a sense of control and empowerment. Even when short on time, I feel in control and powerful. So I am more motivated to do my tasks.

1 — Sense of Control.

You can use many strategies to improve your time management skills. But usually, people focus on three main points:<ul><li class="ql-align-justify">Prioritization — find and complete the essential tasks on your list.</li><li class="ql-align-justify">Goals breaking — split your goals into simple tasks you can complete in a few hours.</li><li class="ql-align-justify">Batching — put similar activities in the same batch of time to reduce the effects of context switching.</li></ul>

3 Strategies for Better Time Management

I don’t have to spend my free time finishing tasks I procrastinate or forget about. I have more time to focus on my private life and nourish my relationships. I rarely miss my deadlines, procrastinate, or work in rushes. I plan all my tasks and leave free slots for any last-minute commitments.

8 — Work-life Balance.

Since I am preparing the ebook, I will write extensively about time management soon. So, I would like to start with a simple task for you.Think about your time management strategy. Do you have one? Is it working? And if not, what can you do to improve it?[DOWNLOAD THE FREE INFOGRAPHIC <a href="https://cosmopolitanmindset.substack.com/p/time-management-fundamentals">HERE</a>]

I can create dedicated <a href="https://www.cosmopolitanmindset.com/time-blocking-for-content-creators-a-guide-to-better-efficiency/">blocks of time </a>to focus on a specific task and leave out any distractions. I am more productive because I don’t switch contexts between activities. So I can focus on high-priority tasks and get the most out of my productive hours.

3 — Focus & Concentration.

If you loved the newsletter and want to support my work, subscribe and share <a href="https://cosmopolitanmindset.substack.com/">The Challenge</a> with your friends and families!Or, if you want to read more of my content, visit the <a href="https://www.cosmopolitanmindset.com/">Cosmopolitan Mindset</a>.<a href="https://cosmopolitanmindset.substack.com/subscribe">Subscribe now</a> to help me continue publishing this type of content.

Before You Go

I faced problems with time management the moment I got to high school.I have always been a fast learner (you can hate me for that if you wish). And until then, I never had to study that much because I paid attention in class and remembered almost everything. But high school was different.There were too many things to know, and they weren’t easy. I needed practice and study to remember anything. But I was not used to it. So I spent my first year on books day and night.

Why Is Time Management Insanely Crucial For Success? (1)

Prioritization is the first thing you will have to learn if you want to improve your time management skills. And it will be the biggest challenge because, in the beginning, everything seems necessary. But you will soon notice some things matter the most for your success and things that don’t matter that much.I already discussed extensively about prioritization and we will see more of it in the upcoming ebook. But for now, you can check out these articles on the topic:<ul><li><a href="https://cosmopolitanmindset.substack.com/p/discover-your-life-priorities">Discover Your Life Priorities in Three Easy Steps</a></li><li class="ql-align-justify"><a href="https://cosmopolitanmindset.substack.com/p/mastering-prioritization">Mastering Prioritization: How to Use The Simple Big Rocks Theory</a></li></ul>

1 — How to Prioritize

So, how can we fix this?The answer is simple — you need a better time management system (or a new one entirely).

Do we waste our time? (3)

I was unorganized. I jumped between subjects without any breaks. And my friends kept distracting me, asking me to go out all the time.When I finished my first year, I was exhausted. And I promised I would never make the same mistake again. But I ran it down again the second year and the third.In the last two years ( here in Italy we have five years of high school ) I finally recovered. My math teacher told us to schedule our study sessions once , and I wanted to try. Luckily, it was enough to get me out of high school.

Why Is Time Management Insanely Crucial For Success? (2)

I read this <a href="https://steemit.com/motivation/@teenovision/motivational-story-time-management">inspirational post </a>the other day doing research for this article. And it caught my attention.I would have used all the money daily because I wouldn’t want to waste it. So, I would have built a system that allowed me to spend all the money I could. But most of you probably guessed that money is the seconds in a day. And the bank account is your life. Are you wasting the second of your life? Did you set up an efficient system to spend all your seconds of the day? Or are you spending meaningful hours getting distracted?Many studies proved you may have a problem with time management.

The Life Account

I’m not saying people are not working. But they delay, procrastinate, and break tasks so often that it takes them hours to finish a task they could have ended in a few minutes.According to the American Psychology Association, <a href="https://www.apa.org/news/press/releases/2010/04/procrastination">20% of adults regularly delay their tasks</a>. While the typical employee is only productive for <a href="https://www.vouchercloud.com/better-living/office-worker-productivity">2 hours and 53 minutes </a>daily, says VoucherCloud.These statistics are disturbing. But the problem is that we got used to this working methodology. We got used to multitasking, no prioritization, and distracted work. And we spend <a href="https://hbr.org/2022/08/how-much-time-and-energy-do-we-waste-toggling-between-applications">9% of our annual work </a>switching between apps.

Do we waste our time? (2)

Discover why mastering time management is crucial for success! Learn the fundamentals and unlock the secrets to efficient productivity and achievement.

3 — How to Batch Time

Similar ideas to 3 — How to Batch Time

2. Task Batching

Batch Similar Tasks

4. Chunk similar tasks together