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Choosing your planning tool

Now that you've decided on the productivity approach, it's time to pick your tools:

  • A to-do list app: A digital task manager is great for those who are tech-savvy.
  • A digital list is useful if you're not into a task-manager but still want a digital solution, such as a word processing app or Google sheets.
  • A digital calendar: Many people opt for a daily planning tool, like Apple Calendar or Google Calendar.
  • A paper planner can take several forms, including notebooks, agendas, or specialized planners.
  • A digital and paper hybrid: You might enjoy a paper first, digital second option where you transfer your to-dos from a paper onto a digital task manager for easy reference.

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The Eisenhower Matrix productivity method lets you consider the urgency and importance of each task. This method breaks tasks into four quadrants and prescribes how we should deal with tasks in each block.

Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.

With the Time Blocking method, split your day into distinct blocks of time. Then, dedicate each block of time to completing only a specific task or set of tasks.

  • Eliminate disctractions that pull you away from your objectives for the day. Work with most of your desktop programs closed, your phone on silent, and your notifications off.
  • Track your time. Tracking your time can help you work more effectively.

Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.

This method is best for people who enjoy working in short, focused sprints with frequent breaks. It forces you to consider how long your work will take.

  1. Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
  2. Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity,...

Make time for a weekly review to consider whether your planning process is working or could be tweaked. Consider these questions:

'Eat the Frog' is an excellent productivity method for putting your highlight into action early.

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created 6 ideas

In today’s fast-paced world, everybody has a lot of plates spinning. Planning your day in advance gives you better control over your day-to-day activities. A daily plan enables you to focus on your most important task while keeping the distractions to a minimum,

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