Habits and work systems can produce the best return on your time.
Getting more work done is about knowing what to do, when to do it, and how to get it done in order to maximize the little time you have every day.
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Busy work makes you feel like you are moving quickly and being productive in the process. But the truth is you are not.
When you're busy, you're more likely to make poor time-management choices : for example, taking on commitments you can't handle, or prioritizing trifling tasks over crucial ones.
Urgent but unimportant tasks = distractions.
Urgent tasks put us into constant “reply mode.” Important work is related to planned tasks that move us closer to our goals.
Anytime you are pulled away from your tasks, it takes time to readjust to them when you jump back in (sometimes it can take up to 25 minutes).
Interruptions (notifications, loud noises, social media, checking email etc.) harm your concentration.
We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.
Our estimates on how long certain tasks will take are almost always not realistic.
The 80/20 rule, also known as the Pareto principle, states that we need to focus on the few things that get us the most benefit.
For a lot of events, approximately 80% of the effects come from 20% of the causes. So pick the 20% of your tasks that yield 80% of the results and outsource or simply discontinue the rest.
Perfectionists strive to deliver high-quality work, but their high standards cause stress, burnout and anxiety in the long run.
Time management tips:
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