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This scheduling strategy can save you hours per week
Benefits Of Staggering
The main objective is to save time and leave open days for deep work, where there are no meetings to attend and the tasks at hand can be focused on without official distractions.
As information moves slowly, one-on-one meetings help identify problems that can be resolved the next day during a team meeting. Senior management can take it up later in the week if required.
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Calendar Management Mistakes
- Mixing tasks in the same time frame or attempting multitasking may provide an illusion that more work is being done in less time, but is ineffective and takes longer to finish tasks.
- Calling one-on-one meetings and team meetings randomly or as per convenience will not do any good for the productivity of the employees, as they will be tied up attending the meetings and making the notes.
Staggered Calendar
For a manager handling a set of team members, staggering of specific To-Dos and stacking them together makes it a focused task, and is done with efficiency.
Example: All one-on-one meetings can be stacked in a single day, while team meetings can be done on another day.
Benefits Of Staggering
The main objective is to save time and leave open days for deep work, where there are no meetings to attend and the tasks at hand can be focused on without official distractions.
As information moves slowly, one-on-one meetings help identify problems that can be resolved the next day during a team meeting. Senior management can take it up later in the week if required.
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Over-scheduling doesn’t work
it leads us to starve for more time to do everything we need to do. As a consequence, we begin to:
- Hate the things that we used to enjoy.
- Miss out on quality time with ...
Scheduling fewer tasks
Also, scheduling back-to-back items in your calendar doesn’t account for the unexpected. Emergencies will always pop up and if your calendar is packed too tightly, you won’t have the flexibility to handle a crisis without completely trashing your calendar for the foreseeable future.
Say “yes” to less
Instead of accepting every invite or request for help, be more selective so that you’re not spreading yourself too thin.
The easiest way to do this is by only saying “yes” to the things that excite you or that serve a purpose.
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Take Stock and Track Your Time
You can’t really clean up your schedule if you don’t know what’s in it—and that includes all the things on your literal and official calendar and all the things that aren’t.
Purge Recurring Meetings and Tasks
Once you know what’s on your calendar, ask yourself: “What is the purpose of each thing on here? Are we accomplishing that or does something need to change?”
Question each task. Start with recurring meetings, which can very easily build up and take over your calendar.
Sort Things By Importance and Urgency
... and put them in one of four quadrants:
- Quadrant I: Important, Urgent (crises, last-minute meetings for important deadlines)
- Quadrant II: Important, Not Urgent (strategic planning, long-term goal setting)
- Quadrant III: Not Important, Urgent (certain emails, phone calls, meetings, and events)
- Quadrant IV: Not Important, Not Urgent (scrolling mindlessly through social media, binge-watching TV you don’t really care about).
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About Monday
Monday is a fresh start, a clean slate after the weekend. Our brains are better primed to make...
The Monday Case
Google searches for 'Diet', 'Gym' 'Quit smoking' and other common goals spike on a Monday.
On Monday we are slightly more self-aware and can envision the bigger picture of our ongoing lives.
Out Of Auto-Pilot Mode
The first of the month, or the year, and the first day of the week make us stop and think whether we are headed the right way in our lives.
It draws a line in our ongoing life, marking an opportunity for us to improve how we are at home and work.