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This scheduling strategy can save you hours per week
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Calendar Management Mistakes
- Mixing tasks in the same time frame or attempting multitasking may provide an illusion that more work is being done in less time, but is ineffective and takes longer to finish tasks.
- Calling one-on-one meetings and team meetings randomly or as per convenience will not do any good for the productivity of the employees, as they will be tied up attending the meetings and making the notes.
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Staggered Calendar
For a manager handling a set of team members, staggering of specific To-Dos and stacking them together makes it a focused task, and is done with efficiency.
Example: All one-on-one meetings can be stacked in a single day, while team meetings can be done on another day.
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Benefits Of Staggering
The main objective is to save time and leave open days for deep work, where there are no meetings to attend and the tasks at hand can be focused on without official distractions.
As information moves slowly, one-on-one meetings help identify problems that can be resolved the next day during a team meeting. Senior management can take it up later in the week if required.
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The Experimental Mindset
Instead of following the tips from other people, one should have an experimental mindset to try and build a lifestyle that suits them. And this in itself is a process.
Gustave Flaubert
“Be regular and orderly in your life, so that you may be violent and original in your work."
Order and Creativity
We are not very good at multitasking because can truly focus on only one thing at a time.
Discipline leads to creativity. If we are able to bring discipline and order in our daily lives, by decluttering and focusing on the important things, we can be more productive and achieve a lot.
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Take Stock and Track Your Time
You can’t really clean up your schedule if you don’t know what’s in it—and that includes all the things on your literal and official calendar and all the things that aren’t.
Purge Recurring Meetings and Tasks
Once you know what’s on your calendar, ask yourself: “What is the purpose of each thing on here? Are we accomplishing that or does something need to change?”
Question each task. Start with recurring meetings, which can very easily build up and take over your calendar.
Sort Things By Importance and Urgency
... and put them in one of four quadrants:
- Quadrant I: Important, Urgent (crises, last-minute meetings for important deadlines)
- Quadrant II: Important, Not Urgent (strategic planning, long-term goal setting)
- Quadrant III: Not Important, Urgent (certain emails, phone calls, meetings, and events)
- Quadrant IV: Not Important, Not Urgent (scrolling mindlessly through social media, binge-watching TV you don’t really care about).
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About Monday
Monday is a fresh start, a clean slate after the weekend. Our brains are better primed to make...
The Monday Case
Google searches for 'Diet', 'Gym' 'Quit smoking' and other common goals spike on a Monday.
On Monday we are slightly more self-aware and can envision the bigger picture of our ongoing lives.
Out Of Auto-Pilot Mode
The first of the month, or the year, and the first day of the week make us stop and think whether we are headed the right way in our lives.
It draws a line in our ongoing life, marking an opportunity for us to improve how we are at home and work.