FOLLOW End with an action plan Leave the last few minutes of every meeting to discuss the next steps.
This includes deciding who is responsible for that task and what the deadlines are.
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FOLLOW What It Takes to Run a Great Virtual Meeting
Executive Summary Not being able to work together in the same room with colleagues may become a major challenge due to the coronavirus outbreak. To make virtual meetings work, you might need to adjust how your team conducts them. Prioritize video, but offer a dial-in option.
Why virtual meetings go bad Attendees often multi-task and don't pay attention to the discussion. Meeting organizers tend to be less careful with the purpose and design of the conversation. Usual... Run great virtual meetings Use video, but also provide an audio dial-in-option, Test the equipment you are going to use before the meeting. Make sure people can see each other properly. Set an agenda, set some rules and clearly outline the next steps. Make sure presentations take very little time. Set a facilitator and call on people individually to speak. Capture feedback in real-time and tackle difficult issues. FOLLOW Running Effective Meetings: Establishing an Objective and Sticking to It
How Do I Start and Host a Meeting? There are good meetings and there are bad meetings. Bad meetings drone on forever, you never seem to get to the point, and you leave wondering why you were even present. Effective ones leave you energized and feeling that you've really accomplished something.
What makes meetings effective They achieve the meeting's objective. They take up a minimum amount of time. They leave participants feeling that a sensible process has been followed. The Meeting's Objective An effective meeting serves a useful purpose. This means that in it, you achieve a desired outcome.
For a meeting to meet this outcome, or objective, you have to be clear about what it is.
To prepare an agenda, consider the following factors: Priorities – what absolutely must be covered? Results – what do you need to accomplish at the meeting? Participants – who needs to attend the meeting for it to be successful? Sequence – in what order will you cover the topics? Timing – how much time will spend on each topic? Date and time – when will the meeting take place? Place – where will the meeting take place? FOLLOW Structure For Success
Remote work days need to have a specific routine in place, which has structure, clarity and consistency.
Each team member needs to be provided with a daily block of time to be heard, maybe ...
A Clear Briefing
Creativity thrives in limitations, and little check-in meetings with a specific agenda and a clear briefing to brainstorm can provide excellent results, as they have built-in time constraints.
Online collaborative tools let us literally be on the same page, editing a document together, collaborating using the phone or the built-in chat.
Remote working makes the participants prioritize time, effort and activities. There are less wasted minutes as the participants are prepared and on time.
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