The Minimalist Habits of Zen to Done

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
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Time Management

MORE IDEAS FROM THE ARTICLE

The Do Habit

...says that when working on big rocks (the most important tasks), you need to minimize distractions as much as possible.

You're more likely to complete small tasks in a single working session, and more likely to make better progress on big tasks/projects that you need to work on over multiple sessions. 

The Process Habit

For your to-do list:

  • If the task takes less than 2 minutes to complete, do it immediately and get it off your list.
  • If the task takes longer than 2 minutes to complete, set it aside for later.
  • If someone else should do the task, send it to that person right away.
  • If the task doesn't require any action, delete it immediately to get it off your list.
  • If you just need to file the item for reference, put it where it needs to go right away.

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

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RELATED IDEAS

It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.

But if you can prioritize until you have only one thing to focus on right now, you can't help but get to work.

How to Ruthlessly Prioritize Tasks to Get More Done

zapier.com

GTD (Getting Things Done)

GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.

Its 5 principles are:

  • Capture
  • Clarify
  • Organize
  • Reflect
  • Engage

Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy

lifehacker.com

Determine What The Sender Needs From You Asap

Ask yourself:

  • What’s the meaning and the value of the message?
  • What action does this message require of me?

The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software

process.st

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