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It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

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Make Productivity a Habit with Zen to Done

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The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

The Process Habit

For your to-do list:

  • If the task takes less than 2 minutes to complete, do it immediately and get it off your list.
  • If the task takes longer than 2 minutes to complete, set it aside for later.
  • If someone else should do the task, send it to that person right away.
  • If the task doesn't require any action, delete it immediately to get it off your list.
  • If you just need to file the item for reference, put it where it needs to go right away.
The Do Habit

...says that when working on big rocks (the most important tasks), you need to minimize distractions as much as possible.

You're more likely to complete small tasks in a single working session, and more likely to make better progress on big tasks/projects that you need to work on over multiple sessions. 

Deepstash helps you become inspired, wiser and productive, through bite-sized ideas from the best articles, books and videos out there.

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It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.

But if you can prioritize until you have only one thing to focus on right now, you can't help but get to work.

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IDEAS

Organize those actionable items by category and priority. Assign due dates where you can, and set reminders so you follow up on them. Make sure all these are done keeping in mind the priorities

Communicate clearly and honestly, so that everyone is clear on responsibilities and boundaries and consequences of not honoring those responsibilities and boundaries.