Learn more about timemanagement with this collection
How to avoid email overload
How to organize your inbox
How to write effective emails
Don't feel obligated to respond to everything
Emails from unknown people are like strangers who show up at your office without an appointment. If you pay attention to them, you have to break your commitment to others.
Consider keeping your email notifications off. You will not forget about your inbox.
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Managing email: determine the priority
Once you've got the flow of email reduced to messages that matter, it's time to clear the non-urgent out of your inbox.
- Reply if a very quick reply is possible, like Thanks or Great or On it.
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Creating a controllable inbox
Many people decry how awful email is. They feel that messages keep on appearing in their inbox as if they have no control over them.
The first step to a controllable inbox is to slow down the messages.
- Unsubscribe to all the blogs and newsletters you subscribed to or set up a sepa...
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Set up Text Macros
Sales pitches are personal emails without unsubscribe links. But if you don't respond, you can often get more email from them.
Set up text replacements. For example:
noint = Not interested but thanks; please remove.
nove...
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Making email work in your favor: upgrade your tools
- Use an email service with a great search tool so you can find archived messages with ease.
- Delete all those folders. If you use an email service with a great search function, you don't need many folders. Instead, create one big archive and use the ...
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Process your emails
Actions you might take while processing:
- Unsubscribe or block.
- Reply where longer or more substantive replies are needed.
- Forward/delegate things that need more substantive thought and context.
- Task. Theses emails require action that can't get done in two o...
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Presence As A Charisma Tool
Presence is necessary for charisma and it’s all about being truly engaged with others and showing them that they have your complete attention. Without presence, you can come across as just wanting to show off.
Shut down your ego, and pay attention to and focus on every word...
FYI emails
These are internal notifications, emails from the corporate office or from team members who want to keep us "in the loop."
If you see your name in the "cc" field instead of the "To" field, chances are it's an FYI email. Consider filing it in a "To Read" folder, and tackle it when you ha...
The easy way to create filters
If you have recurring emails that annoy you or you simply want an organized inbox without doing it manually you can filter them automatically:
- Open an email that fits in that particular category you want it sorted
- From the
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