Emails from unknown people are like strangers who show up at your office without an appointment. If you pay attention to them, you have to break your commitment to others.
Consider keeping your email notifications off. You will not forget about your inbox.
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Actions you might take while processing:
Once you've got the flow of email reduced to messages that matter, it's time to clear the non-urgent out of your inbox.
Once this is done, only the deeply urgent things are left.
Many people decry how awful email is. They feel that messages keep on appearing in their inbox as if they have no control over them.
The first step to a controllable inbox is to slow down the messages.
Sales pitches are personal emails without unsubscribe links. But if you don't respond, you can often get more email from them.
Set up text replacements. For example:
noint = Not interested but thanks; please remove.
nove - I'm sorry; I have a bunch of initiatives and don't have time for a call right now. Maybe in a few months.
nocant = I'm sorry; I've already made commitments I'd have to break if I tried to make a call or meeting work right now.
These won't work everywhere but are a good starting point that can be edited.
think of every email you get as either something you need to take action on, track, or refer to later.
Every time you open a conversation, decide right away what to do with it. Don’t postpone and come back to it. You touch it once and move on.
Even though email messaging has provided us with better communication, we have a hard time managing every message that enters our inbox.
Finding better ways to organize your inbox will benefit your productivity.
❤️ Brainstash Inc.