Eisenhower Decision Matrix - Deepstash
Eisenhower Decision Matrix

Eisenhower Decision Matrix

The matrix consists of a square divided into 4 quadrants:

  1. Important/Urgent quadrants are done immediately and personally;
  2. Important/Not Urgent quadrants get an end date and are done personally;
  3. Unimportant/Urgent quadrants are delegated;
  4. Unimportant/Not Urgent quadrants are dropped.

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RELATED IDEA

THE ART OF SETTING PRIORITIES;THE EISENHOWER MATRIX.
  • An Eisenhower Matrix is a productivity tool and framework that helps to prioritise tasks based on urgency or importance.
  • It is a useful framework to enable a Project Manager to determine which tasks to prioritise in order to complete first and which tasks to defer or delegate.
  • The process included mapping of tasks against the two dimensions of urgency and importance.

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The Planning Fallacy

We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.

Our estimates on how long certain tasks will take are almost always not realistic.

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  • Procrastinating on tasks—both small, nagging ones and large, challenging ones
  • Boring work that needs just to get done
  • Responding to email and other messages while working
  • Staying motivated and energized throughout the entire work day
  • Focusing and finishing the most important projects on their plates
  1. Focus on most important tasks first
  2. Cultivate deep work
  3. Keep a distraction list to stay focused
  4. Use the Eisenhower Matrix to identify long-term priorities
  5. Use the 80/20 rule
  6. Break tasks into smaller pieces
  7. Take breaks
  8. Make fewer decisions
  9. Eliminate inefficient communication
  10. Find repeatable shortcuts
  11. Learn from successes as well as mistakes
  12. Plan for when things go wrong
  13. Work before you get motivated or inspired
  14. Don’t multitask
  15. Fill the tank — recharge
  16. Sharpen the axe
  17. Manage your energy (not just time)
  18. Get better at saying “no”

Laura Earnest of Whole Life Productivity  had this to say on the importance of prioritization as a productivity habit:

“Let me say that I distinguish between efficient and effective, but that both are needed for peak productivity. Efficient is doing things right and effective is doing the right things. So the most productive people work on the high value tasks, making sure that how they are doing those tasks is the best way.

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