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How To Chart A New Course For Your Life With 3 Simple Diagrams

The Time Management Matrix

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It's a visual tool for time management and evaluating tasks, to decide whether they should be carried out, delegated or dropped.

It divides tasks into 4 quadrants: Urgent and important, Not urgent and important, Urgent and not important, Not urgent and not important.

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“What is important is seldom urgent and what is urgent is seldom important."

The 4 Kinds of Priorities

The Decision Matrix on how to approach tasks has 4 quadrants:

Quadrant 1: The Urgent Problems which are important.
Quadrant 2: Not Urgent but important tasks
Quadrant 3: Urgent but not really important
Quadrant 4: Distractions and time-wasting tasks.

Prioritize the important (Quadrant 2) to attain maximum benefit from your work.

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Take ownership and reclaim your time, choosing where you can best spend your time and energy.

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Time management matrix

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At the beginning of every week, write a two-by-two matrix on a blank sheet of paper.

One side of the matrix says "urgent" and "not urgent". The other side of the matrix says "important"...

Quadrant 1: Urgent-Important

These are the most pressing tasks we'll likely get to this week. When we do fire-fighting, it's all relating to stuff in this quadrant.

Quadrant 2: Not Urgent - Important

These are the things that matter in the long-term but will offer no concrete benefits right now or even this year. They are things we know we need to get to but probably will push off.

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