The Time Management Matrix - Deepstash

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The Time Management Matrix

The Time Management Matrix

It's a visual tool for time management and evaluating tasks, to decide whether they should be carried out, delegated or dropped.

It divides tasks into 4 quadrants: Urgent and important, Not urgent and important, Urgent and not important, Not urgent and not important.

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Ikigai (usually translated as 'life’s purpose') is a Japanese concept that provides a visual framework to reach clarity and identify long-term goals.

It encompasses 4 dimensions of life: what you love, what you are good at, what you can be paid for and w...

You need to have absolute clarity over 3 fundamental facts:

  • Your goals (the destination)
  • Your current situation (your coordinates)
  • The path that connects both of them (the route).

A very simple, but cr...

Making an alternative choice is hard because we are neurologically wired to favor the default solution, even if it brings suboptimal results.

As the complexity of a decision increases, so does our tendency to stick with the answer we know.

Useful for identifying the most optimal ways to spend your time.

The pie chart represents the total amount of time available within a chosen period of time. The time is limited and because it reinforces the idea of scarcity, you are forced to prioritize.

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The Planning Fallacy

We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.

Our estimates on how long certain tasks will take are almost always not realistic.

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Self-Managing Our Priorities

We need to take ownership and set priorities of the existing workload ourselves. Our priorities can be divided into:

  • The work that one is passionate about, and have build-in motivation for.
  • One's contribution, taking into account the company's needs.

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