An effective meeting serves a useful purpose. This means that in it, you achieve a desired outcome.
For a meeting to meet this outcome, or objective, you have to be clear about what it is.

The meeting's objective

<ul>
<li>Priorities – what absolutely must be covered?</li>
<li>Results – what do you need to accomplish at the meeting?</li>
<li>Participants – who needs to attend the meeting for it to be successful?</li>
<li>Sequence – in what order will you cover the topics?</li>
<li>Timing – how much time will spend on each topic?</li>
<li>Date and time – when will the meeting take place?</li>
<li>Place – where will the meeting take place?</li>
</ul>

To prepare an agenda, consider the following factors

...to ensure maximum satisfaction for everyone:<ul><li>If certain people are dominating the conversation, make a point of asking others for their ideas.</li><li>At the end of each agenda item, quickly summarize what was said.</li><li>Note items that require further discussions. </li><li>Ensure the meeting stays on topic.</li><li>List all tasks that are generated at the meeting. Make a note of who is assigned to do what, and by when.</li></ul>

Things you should keep in mind

<ol>
<li>They achieve the meeting's objective.</li>
<li>They take up a minimum amount of time.</li>
<li>They leave participants feeling that a sensible process has been followed.</li>
</ol>

What makes meetings effective

How Do I Start and Host a Meeting? There are good meetings and there are bad meetings. Bad meetings drone on forever, you never seem to get to the point, and you leave wondering why you were even present. Effective ones leave you energized and feeling that you've really accomplished something.

Things you should keep in mind

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