Master Prioritization - Deepstash
Product Management Starter Kit

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Product Management Starter Kit

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Master Prioritization

  • Set deadlines to prioritize tasks with upcoming deadlines.
  • Focus on 20% of the tasks that bring 80% of results. 
  • Separate urgent from important. Urgent tasks require immediate action, whereas important tasks have more significant and long-term consequences. Prioritize tasks that are both urgent and important.
  • Learn to say “no”. Don’t hesitate to politely refuse tasks and activities that are irrelevant to your goals.

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1.33K reads

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Improve Focus & Concentration

  • Use productivity apps - time trackers, checklist apps - to measure your performance, keep track of your progress and identify opportunities for growth.
  • Work in focused time interva...

879

1.4K reads

Use Your Energy Wisely

  • Never lose sight of your vision. Reflect on how your daily tasks contribute to your goals. Adjust your vision if necessary.
  • Use peak performance time. Break your day into 3-8 time slots and assess your energy and productivity levels for a week. Rank-...

996

2K reads

Eliminate Distractions

  • Manage your attention. Recognize when your mind starts wandering and redirect your focus when it slips up.
  • Block time for emails. Turn off email notifications and schedule two or three time blocks daily for checking emails.
  • Declutter....

877

1K reads

Arrange Your Tools

  • Know your tools. Learn keyboard shortcuts, labeling systems and other tiny features of your apps and tools that can save hours of work time monthly.
  • Document guidelines, me...

867

989 reads

Master Stress Management

  • Create contingency plans. When planning your next task or project, consider worst-case scenarios.
  • Identify your stressors. Practice journaling for a few weeks to identify sources of stress and look into ways to manage them effectively.

893

1.09K reads

Save Your Brain Power

  • Create to-do lists and cross off items as you complete them. When you write down your tasks, you take them off your mind, leaving mind space for focus and concentration.
  • Take notes to document ideas, key points of conversations to unload your mind an...

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1.08K reads

Leave Out Low-Output Activities

  • Identify unproductive activities. Review your performance in your time tracking app to identify tasks that don’t contribute to the project’s success and that you can eliminate with little or no damage to the outcome.
  • Evaluate task importance. Even wh...

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2.09K reads

Master Goal Setting & Reflection

  • Get some perspective. Develop a vision of what and where you want to be in a few years. 
  • Develop an action plan. Break down you vision into manageable steps that are specific, measurable, achievable, realistic and time-bound.
  • Take act...

1.1K

5.16K reads

Improve Scheduling

  • Create a routine. Use calendar apps to block time for planned activities and add new items immediately as soon as they are planned. 
  • Schedule protected time. Identify your peak performance time and ensure that you dedicate this time to the most deman...

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1.25K reads

Upgrade Project Management

  • Integrate apps and automate your routines with online calendars, scheduling apps, time trackers, project management systems and other tools.
  • Delegate some tasks

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1.33K reads

Improve Your Time Assessment Skills

  • Estimate your activities for future productivity analysis.
  • Include buffer time for unexpected circumstances.
  • Use time tracking software. Upload your tasks and time estimates, record time and review your performance.

909

1.65K reads

CURATED FROM

CURATED BY

coffeestasia

Occasional writer about time management and productivity

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Cutting Unnecessary Work

Shorter deadlines force us to focus on what’s important: 20 percent of tasks that bring about 80 percent of the results.

Deadlines and time constraints are not our enemies, but a way to help our mind get to work creatively. Set realistic goals and give the...

The 80/20 Rule

Another way to prioritize tasks is by using the 80/20 rule. This rule states that 20% of your work will account for 80% of your results. 

...

The three priority levels

You may have to say yes to something that doesn't necessarily fulfil you. When in doubt about what to prioritize in your life, use the three-level prioritizing system.

  1. Escalate: Important and urgent. These tasks are pushing us toward long-term goals and ...

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