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5 Time Management Personality Types and Actions to Improve
The Easily Distracted
Getting sidetracked by minor concerns and are never quite able to bring the focus that you need to larger projects.
What to do: Build extra time when planning your projects. Also, physically block out distractions, like by isolating yourself, turning your desk to face the wall rather than the doorway or using noise-canceling headphones to help keep you focused.
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The Under-estimator
You routinely fail to complete tasks because you underestimate the time necessary to finish them.
What to do: Assume as a rule that things will take longer than you expect. Start earlier than you think you need to in order to have a buffer for eventualities. Also, investigate how long past assignments took and why, and identify patterns there that can guide future decisions.
The Fire Fighter
Everything feels like a crisis to you and you spend much of your time putting out fires, leaving you without much time for your biggest priorities.
What to do: Identify your most important goals. List the things you need to accomplish within a given timeframe. Work on other items only if you finish your must-do’s for the timeframe. Also, try setting aside “work blocks” on your calendar to work on your highest priorities, and don’t let yourself schedule over them.
The "Never Say No" Personality
You often say yes to requests and commit to so much you feel overwhelmed and exhausted.
What to do: Keep track of what you need to do, how much time it will take and don’t accept nonpriority tasks if they are going to conflict with yours.
The Procrastinator
Your professional life is being affected because you often postpone working, find hard to start working or do low-priority work instead of high priority.
What to do: Starting is the hardest part. Divide your work into small tasks and schedule time to tackle at least one of them a day. Setting yourself deadlines may work too.
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The Fireman
For you, every event is a crisis and there is always one. You have no time to deal with minor issues like time management, and they accumulate.
Solution: Plan your day and start...
The Over-Committer
You say yes to everything and have trouble setting boundaries, or if you a boss, setting boundaries on the behavior of others who report to you. You overwhelm yourself and that leads to difficulties in fulfilling all your commitments.
Solution: Understand that work-life balance is essential for your well being. Learn to say no and start doing it.
The Aquarian
You have a borderline avoidant approach to work and your high sociability gets in the way of task management and productivity.
Solution: find ways to motivate yourself, avoid procrastination and don’t forget why you are working at something.
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By the hour
This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.
Instead of getting overwhelmed, tackle your to-do l...
The Pomodoro Method
Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.
Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.
Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.
The 2-minute rule
The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.
Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.
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Goals provide structure to your work
... by giving you a prioritized list of things to get done.
They help you to identify your priorities, outline what you want to achieve when you want to ach...
Craig Jarrow
“By saying no, you are giving yourself the ability and bandwidth to say yes to the things that are more important.”
Matt Mayberry
“If you often find yourself run down by your daily workload or overwhelmed by the complexity of projects and tasks in your life, it is likely because you have not fully mastered effective time management.”
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