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How to Prioritize Work: 7 Practical Methods for When "Everything is Important"

The ABCDE method

The ABCDE method

Instead of keeping all tasks on a single level of priority, this method offers two or more levels for each task:

  • Go through your list and give every task a letter from A to E (A being the highest priority)
  • For every task that has an A, give it a number which dictates the order you’ll do it in
  • Repeat until all tasks have letters and numbers.

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Things worth prioritizing in life

There are some general areas that all of us should prioritize in order to function well and generally make life worthwhile. These areas are:

  • Health and fitness. Bad health and fitness habits add up over time and have a knock-on effect in other areas of our lives.
  • Sleep and rest. Inadequate sleep leads to unstable emotions, impaired learning, imbalanced hormones and a compromised cardiovascular system.
  • Friends, family, and relationships. It's hard to mend relationships once they've been frayed. Be proactive about being the connector and decide beforehand what you won't miss out on.
  • Productive work. Instead of working harder, we should work smarter (more strategically.)
Things to deprioritize

Intentionally take your focus away from distracting areas in your life.

  • Social media and entertainment. While they can add fun to our days, it's worth reducing how much time we spend on apps.
  • Busy work. These are tasks we do regularly but that fail to move us forward. These tasks should be delegated, automated, limited, or deleted.
  • Negativity. When we focus on the negative, we are prevented from seeing reality clearly. It is then important to be aware of your inner thoughts. Maintain a running record of positive things people say about you.
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Consolidate All of Your Tasks Into a Single Source

To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.

In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.

Analyze Your Task List

Go through your list, review each task, and decide what you want to do with it. You have 4 options:

  • Do: complete the task now
  • Defer: complete it later
  • Delegate: assign it to someone else
  • Delete: remove it from your list
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