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Why You Need a Daily Prioritization Meeting

Daily prioritization check-in

Daily prioritization check-in
  1. Do I really have to do this now?
  2. If so, is it “The Most Important Thing?
  3. If not, where does it fit relative to the other tasks?
  4. Is someone waiting on me for this?
  5. If so, when do they need it?
  6. Does working/not working on this now have long-term consequences that I’m missing?

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Why You Need a Daily Prioritization Meeting

Why You Need a Daily Prioritization Meeting

https://99u.adobe.com/articles/22053/why-you-need-a-daily-prioritization-meeting

99u.adobe.com

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Key Ideas

Steven Pressfield

Steven Pressfield

“The Principle of Priority states (a) you must know the difference between what is urgent and what is important, and (b) you must do what’s important first.” 

Daily prioritization check-in

  1. Do I really have to do this now?
  2. If so, is it “The Most Important Thing?
  3. If not, where does it fit relative to the other tasks?
  4. Is someone waiting on me for this?
  5. If so, when do they need it?
  6. Does working/not working on this now have long-term consequences that I’m missing?

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What's on your plate

Prioritizing tasks at work involves getting all your tasks and commitments in one place.  Take a piece of paper and make a list of everything you need to get done. Questions to help you:

  • Do you have commitments to others like your boss, partner, kids, or clients?
  • Do you have anything you need to submit? 
  • Do you have any financial tasks that need to get done? 
  • Do you have any planning that needs to get done? 
  • Do you have any administrative tasks? Legal, insurance, staffing, or training?
  • Do you have any professional development tasks that need to get done? Training, areas to research, skills to develop, books to read or study, or classes to take?
Brainstorm your goals

Find your goals. Without them, it is impossible to prioritize your tasks. Try to set 90-day goals, which is long enough to make meaningful progress. Questions to prompt goals:

  • What’s the one thing you could do that makes everything else easier or unnecessary?
  • If you were giving advice to someone else in your position, what 1-3 things would you tell them to focus on?
  • What do you want to have accomplished over the next five years?

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Reactionary Work

Reactionary work is the stuff that we do out of a reaction, like picking a phone because it is ringingChecking email, replying to a text message, is all reactionary work. It is...

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Planning work is time spent on listing, prioritizing and scheduling your work. 

Planning helps us become efficient in our execution. Thus, allocating special time for planning work is crucial. Proactive planning can be exceptionally productive and beneficial in the long run.

Procedural Work

It is the stuff we have to do, like writing a check to pay our bills, preparing our tax returns, or even making a daily report.

Procedural work is best tackled by technology: automation minimizes the time spent and errors generated in any procedural work.

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Busy with meaningless stuff

We can all feel very busy, but despite all this bustle, we often don’t feel particularly productive from day to day and often let the "big stuff" go unattended.

If we want to take back contro...

What you're currently doing

The act of becoming aware of where your attention is focused helps you to direct your attention where you want it to be - on creating something significant.

Setting time aside

To learn to control your attention, set aside at least one time period per day to focus without interruption. Let it be no more than 90 minutes at a time. Do something important but not urgent.

Ask yourself: Are you scheduling time daily to focus without interruption?

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