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Why You Need a Daily Prioritization Meeting

https://99u.adobe.com/articles/22053/why-you-need-a-daily-prioritization-meeting

99u.adobe.com

Why You Need a Daily Prioritization Meeting
We live in a culture of urgency, constantly throwing our emotional energy into the latest public scandal, emergency, or cat video. Most of us work in always-switched-on companies where everything feels urgent. Call backs, emails, and meetings are wrought with peak energy. How quickly do you expect a response to an email or changes to a report?

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Steven Pressfield

“The Principle of Priority states (a) you must know the difference between what is urgent and what is important, and (b) you must do what’s important first.”

Steven Pressfield

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Daily prioritization check-in

The process of finding what is important to work on could be translated into this series of simple questions:

  • Do I truly have to do this thing now?
  • If the answer is Yes, is this “The Most Important Thing?
  • If not, where does it fit in relation to the other tasks?
  • Is someone waiting on me for this?
  • If so, when do they need it?
  • Does working/not working on this now have long-term consequences that I am not aware of?

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Personal Operations Category

  • Task management. This one is most commonly taught and includes systems like Getting Things Done.
  • Knowledge management. This is embodied in systems like productivity educa...

What's on your plate

Prioritizing tasks at work involves getting all your tasks and commitments in one place.  Take a piece of paper and make a list of everything you need to get done. Questions to help you:

  • Do you have commitments to others like your boss, partner, kids, or clients?
  • Do you have anything you need to submit? 
  • Do you have any financial tasks that need to get done? 
  • Do you have any planning that needs to get done? 
  • Do you have any administrative tasks? Legal, insurance, staffing, or training?
  • Do you have any professional development tasks that need to get done? Training, areas to research, skills to develop, books to read or study, or classes to take?

Brainstorm your goals

Find your goals. Without them, it is impossible to prioritize your tasks. Try to set 90-day goals, which is long enough to make meaningful progress. Questions to prompt goals:

  • What’s the one thing you could do that makes everything else easier or unnecessary?
  • If you were giving advice to someone else in your position, what 1-3 things would you tell them to focus on?
  • What do you want to have accomplished over the next five years?

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Busy with meaningless stuff

We can all feel very busy, but despite all this bustle, we often don’t feel particularly productive from day to day and often let the "big stuff" go unattended.

If we want to take back contro...

What you're currently doing

The act of becoming aware of where your attention is focused helps you to direct your attention where you want it to be - on creating something significant.

Setting time aside

To learn to control your attention, set aside at least one time period per day to focus without interruption. Let it be no more than 90 minutes at a time. Do something important but not urgent.

Ask yourself: Are you scheduling time daily to focus without interruption?

Reactionary Work

Reactionary work is the stuff that we do out of a reaction, like picking a phone because it is ringingChecking email, replying to a text message, is all reactionary work. It is...

Planning Work

Planning work is time spent on listing, prioritizing and scheduling your work. 

Planning helps us become efficient in our execution. Thus, allocating special time for planning work is crucial. Proactive planning can be exceptionally productive and beneficial in the long run.

Procedural Work

It is the stuff we have to do, like writing a check to pay our bills, preparing our tax returns, or even making a daily report.

Procedural work is best tackled by technology: automation minimizes the time spent and errors generated in any procedural work.