Email Is A Productivity Bottleneck

Human nature tends to conform to the majority and leans towards safety in numbers. Adopted practices (like email) become the default even when they are not the best solution because everyone else is on it.

Work is done more effectively with in-person or virtual meetings, while instant messengers are less formal and more intuitive while being easy to check.

Brooklyn Z. (@bro_kzz) - Profile Photo

@bro_kzz

🗣

Communication

MORE IDEAS FROM THE ARTICLE

We Use Email The Wrong Way

Email is essential in a workplace and yet can suck our productivity in a uniquely annoying way. On an average workday, we check our email 15 times, which leads to wasted time and distractions.

Email isn’t even the best way a person can communicate, as it does not provide the recipient with our intended tone, intentions and purpose in an exact way.

Email has real value in communicating the following:

  1. A formal communication decision.
  2. Confirming or scheduling appointments with the help of Calendar.
  3. Documenting important conversations.
  4. Company-wide announcements that are high-impact and need to be communicated to all in real-time.
  • Email is best used for clear, unambiguous communication that is important and may be shared with others.
  • If something is super-urgent or requires a lot of explaining, picking up the phone is the way to go.
  • When we require emotion or the issue is complex, a face-to-face meeting is the best bet.
  • For non-critical queries that anyone can answer, a slack message does the job.

Deepstash helps you become inspired, wiser and productive, through bite-sized ideas from the best articles, books and videos out there.

GET THE APP:

RELATED IDEAS

Waiting For The Email Response

A common scenario in the world of remote working is waiting for a response for the email one has sent, looking for the information, input or conversation that is required from a coworker or a client.

While we start to think that we are being ghosted, it is common for people to delay email responses as they are juggling work and personal commitments, and our email does not make it to their top 10 list of must-do work. We can keep a few things in mind while reaching the person again in a follow up email.

4

IDEAS

There are mainly two ways to communicate within a company: synchronous and asynchronous communication. While the second type has always been widely practiced, as face-to-face meetings or any other in-person communication, the second type is just slowly being discovered. 

In fact, asynchronous communication enables team members to respond to their colleagues whenever they can, without putting pressure on them that the answer should be provided immediately.

Asynchronous Communication

.. .is defined as working with tools that don’t demand an immediate response.

Remote work has its own set of challenges (like different time zones) and is filled with distractions. In order to keep productivity up within a working team while providing them the flexibility they need to take care of their families (and themselves), there is a need to increase the use of asynchronous communication.

© Brainstash, Inc

AboutCuratorsJobsPress KitTopicsTerms of ServicePrivacy PolicySitemap