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The not-to-do list - AgileLeanLife

https://agileleanlife.com/the-not-to-do-list/

agileleanlife.com

The not-to-do list - AgileLeanLife
Lists are definitely a way to organize yourself, if you use them in a wise and lean and agile way - meaning that you keep your lists flexible, do regular retrospection to update your lists and adjust your tasks, limit your workload in a weekly or bi-weekly sprint, focus on the most important tasks every day, have a visual representation of your sprint progress, and so on.

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Lists to Organize Yourself Perfectly

  • Vision List - consists of everything you want to experience in life.
  • 100 Days List - all the task waiting for you in the next 100 day.
  • Personal Sprint Backlog or Bi-Weekly Sprint - tasks categorized by to-do, in progress, and done.
  • Daily 3T List - the three most important tasks of the day.
  • Not-to-do List - tasks you simply don’t do, no matter what. 

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The Not-to-do List

A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:

  • Things you want to say no
  • Distractions from being productive
  • Regular tasks you can delete, delegate, or outsource
  • Other people's responsibility
  • Small projects that get way on bigger projects
  • Emotionally draining tasks
  • Bad habits
  • Stuff that doesn't need to be done
  • Things that are out of control
  • Everything else that you can systematically eliminate and bring a bigger margin into your life.

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Not-to-do List and Templates

When people ask you personally or via email something that you are struggling to decline, use templates. Templates are standard response you use to everyone. With the use of these, you refuse them politely without offending them. Also,  it saves you time and there's less emotional pressure compared to writing a decline every time.

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How to Prepare Your Own Not-to-do List

  • Take time to make a list. 
  • Analyze your tasks from the past and look for patterns.
  • Evaluate recurring tasks. Identify their effects in the future. Know if you can delete, delegate, or outsource the task. Ask yourself what you would feel if you're going to do it.
  • Be honest with yourself about what should be on your not-to-do list. Realize that you should let go, and commit to other things.
  • Prepare your template for kind declines and start saying no to yourself and other people.

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To-Do Vs Might-Do

  • A To-Do list is composed of your routine activities that continue to come up daily.
  • A Might-Do list is composed of the things you might do someday, things that are your goals and you will, in the course of time, schedule them in your calendar.

The Handy Calendar

The important, big things can be 'baked-in' your calendar, while you keep track of meetings and appointments.

The Might-Do list acts as your goals list that you will incorporate in your coming days while doing your routine work.

A Specific Daily To-Do List

  • You should only put things on a to-do list that you have the time and resources to achieve
  • Big goals and projects should be broken down into actionable tasks.
  • ...

An Outsource List

  • Look at everything on your to-do list and ask yourself, ‘Am I the only person who can do this?’
  • Anything that can be given to someone else should be put on an outsource list.
  •  While outsourcing takes the extra time upfront to train someone else on the task, it saves you time later, which can be used to focus on the things you do have to do. 

A Long-Term Goals List

Even if you think it’s too big of a dream but it’s something you want, write it down anyway. 

When you write something down, studies say you’ll be 33% more likely to do it because it sets an intention and puts a goal into motion.

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Distinguishes the vital few from the trivial many and eliminate the nonessential.

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