Knock things off the list - Deepstash

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11 Practical Tips for Finishing Your To-Do List Faster

Knock things off the list

... and block time on your calendar for this.

It can be much easier to focus and get your work done quicker. Plus, it prevents others from setting up meetings with you during that time.

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Automate Decisions
Automate Decisions
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Single Task

Switching between tasks can have damaging costs to our work and productivity.

Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.

Brian Tracy
Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.” 

Flexibility with remote work
Flexibility with remote work

Usually, working from home is about flexibility. Every single person will have a different schedule, which will make them more productive.

Early risers and night owls
  • Early risers may work from 5 a.m. to 7 a.m., take a break to get kids sorted for school, then start work again at 8:30 a.m and be finished by 2:30 p.m.
  • Some may sleep in and only start working around 10 a.m. They may stop at 3 p.m. and work again between 10 p.m and 1 a.m. when the house is quiet.

It's not always a matter of early versus late. Some people work longer hours on some days to give themselves a break on other days. It's all a matter of fitting work into your lifestyle and when you're most productive.

Batching for productivity

Batching is a common productivity strategy - group similar tasks together so your brain doesn't tire with too much context switching.

For example, to break your day into three-to four-hour work sessions with two- to three-hour breaks or naps in between. That way, you can focus on specific tasks during each session.

Time blocking
Time blocking

It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.

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Time blocking and focus

By scheduling every minute of your day you not only guard against distraction but also multiply your focus.

Also, focusing on one task at a time can make you up to 80% more productive than splitting your attention across multiple tasks.

Cons of the time blocking practice
  • It takes a lot of time and effort.
  • Few of us (if any) have the same schedule every day.
  • We’re bad at estimating how long tasks will take to do.
  • Constant interruptions and “urgent” tasks can destroy your system.
  • Flexibility is key in most workplaces.
  • You can lose sight of the bigger picture if you focus just on each day.