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"Meetings should always have a clear objective - a reason for taking people's time."
Meetings should not be held without a specific purpose. An agenda helps keep the meeting focused and on track.
The meeting leader needs to set a clear objective upfront on what needs to be accomplished. This provides clarity on the expectations and desired outcomes
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"The right people need to be in the room - no more, no less."
Evaluate whether everyone's attendance is absolutely necessary. Extraneous participants waste time and detract from the focus. On the other hand, missing key decision makers will stall progress.
Determine who the critical stakeholders are based on the meeting's purpose.
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"Every meeting needs to have a leader running it."
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"People should do their homework before coming to the meeting."
Asking attendees to prepare in advance increases engagement and informed contribution. The leader should assign prework based on individual roles such as reading materials, data analysis, options development, etc.
Give clear instructions on expected output and deadlines.
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IDEAS CURATED BY
CURATOR'S NOTE
Death By Meeting is a business fable that focuses on addressing the issues of inefficient and unproductive meetings. Author Patrick Lencioni provides insight through a fictional story of a struggling tech startup company called Telegraph Industries. The CEO brings in a consultant to help improve their meetings, who shares techniques on making meetings more engaging and effective.
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