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How to Organize Your Workspace for Maximum Productivity
As a knowledge worker, you likely spend your hours glued to a computer screen, scour tons of tips and articles on how to get more done and raise the bar for productivity. While at it, give this a thought - did you know that where you work could be a big factor that decides how efficient and productive you will be?
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Organize your workspace
- Adopt a clean-desk policy (CDP).
- Create a dedicated space for the incoming things.
- Keep personal items to a minimum.
- Get yourself a sit-stand ergonomic desk. Your desk height should let you place your feet flat on the floor.
- The screen height of your monitor matters most so you are able to keep our neck straight.
- Your keyboard position should be set so the elbows can be at 90 degrees angle to the chest.
- Color yourself productive. Colors influence our moods and consequently, productivity and energy management.
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Colors influence productivity
- Red: Impart a boost of energy.
- Yellow: The sunny shade stimulates creativity.
- Purple: Stimulates problem solving abilities.
- Green: Calms the mind, causes zero strain to the eye and is ideal for those who spend long hours in the office.
- Orange: Boosts social interaction and collaboration.
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The key to being more productive is literally right in front of you. Look around: is your desk conducive to reaching productivity zen? A lot of research has focused on the benefits and detriments of the stimuli (or lack thereof) in your work environment, and how they're subsequently affecting your output.
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Your Desk: The Optimal Choice
The “sit-stand desk” is the optimal choice, because you can sit for a portion of the day and stand for the other portion.
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Keeping An Organization
A cluttered desk sometimes triggers a cluttered mind. That's why everything should have its place, even if that place is just “the right-most stack.”
A desk system that matches your personal organization style saves both time and headache.
Organizing Our Worskapce: The Influence of Colors
- Red accelerates the heart rate, giving you a jolt of energy. Your eye is instantly drawn to red, and it promotes physical activity and emotion.
- Orange is a social color, encouraging interaction. It works well in meeting rooms or other social spaces.
- Yellow stimulates creativity and optimism.
- Green is calming, and also causes zero eye strain over long periods of time.
- Blue is calming and stable, it helps most people focus on intensive tasks.
- Purple stimulates problem solving, despite not being a very popular color in workspace decor.
Where you work affects how you work. Working in a cluttered, messy, or distracting environment will affect your work, and probably in a negative way. If you're like the average knowledge worker, you spend most of your time sitting in front of a computer screen.
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Key Idea
Organize your office
- Start with a purge to create an office that is free of clutter.
- Create a catch-it space for incoming junk to sort through.
- Keep ...
When you spend hours at your desk every day, even the smallest features of your workspace-such as the position of your monitor or the height of your chair-can greatly affect your productivity and even your health. Here's what science says about the best way to set up...
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Key Ideas
Your workspace matters
When you spend hours at your desk every day, even the smallest features of your workspace – such as the position of your monitor or the height of your chair– can greatly affect your productivity an...
Optimal Workspace Lighting
- The best kind of light you can have in your office is natural light. It helps our bodies maintain our internal "clocks" or circadian rhythms which affects our sleep and energy.
- Poor lighting, whether it's dim lighting or harsh lighting from overhead fluorescent lights, can cause eye strain, stress, and fatigue.
- Don't sit with your back to a window unless you can shade it.
- Don't sit facing a window because that will make reading a monitor difficult.
- If you use a task lamp at your desk, position it so the bottom of the lampshade is at about the height of your chin when it's on.
Office Plants
- Indoor plants prevent fatigue during attention-demanding work.
- Even just having a window view of live greenery can be restorative and keep us focused.
- A peace lily plant requires little sunlight to survive and you only have to water it when the soil is dried out and is also great for cleaning the air.
- Cacti and aloe plants are other low-maintenance plants to consider.