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The Ultimate Guide To Organizing Your Workspace For Maximum Productivity

https://blog.trello.com/organize-workspace-maximum-productivity

blog.trello.com

The Ultimate Guide To Organizing Your Workspace For Maximum Productivity
The key to being more productive is literally right in front of you. Look around: is your desk conducive to reaching productivity zen? A lot of research has focused on the benefits and detriments of the stimuli (or lack thereof) in your work environment, and how they're subsequently affecting your output.

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Your Desk: The Optimal Choice

Your Desk: The Optimal Choice

The “sit-stand desk” is the optimal choice, because you can sit for a portion of the day and stand for the other portion.

Put your monitor high enough to keep your neck straight, set your keyboard position for 90 degree elbows, and your desk height for feet flat on the floor.

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Keeping An Organization

Keeping An Organization

A cluttered desk sometimes triggers a cluttered mind. That's why everything should have its place, even if that place is just “the right-most stack.”

A desk system that matches your personal organization style saves both time and headache.

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Organizing Our Worskapce: The Influence of Colors

Organizing Our Worskapce: The Influence of Colors
  • Red accelerates the heart rate, giving you a jolt of energy. Your eye is instantly drawn to red, and it promotes physical activity and emotion.
  • Orange is a social color, encouraging interaction. It works well in meeting rooms or other social spaces.
  • Yellow stimulates creativity and optimism.
  • Green is calming, and also causes zero eye strain over long periods of time.
  • Blue is calming and stable, it helps most people focus on intensive tasks.
  • Purple stimulates problem solving, despite not being a very popular color in workspace decor.

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The Optimal Working Temperature

The preferred seems to be around 75 degrees Fahrenheit.

If you’re lucky enough to work remote or have your own office with an independent thermostat, experiment with which temperature works for you.

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Lighting In The Workspace

Lighting In The Workspace
  • There’s no replacement for true natural light.
  • Fluorescent lighting saps your energy and makes you less productive, without even mentioning the environmental issues.
  • LED light can be a good substitute for natural light.

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Workspace Sound

Workspace Sound

Music that works best for immersive tasks:

  • Familiar music, so your brain doesn’t look ahead for what’s next.
  • Classical music, especially Baroque-period pieces for productivity boosts and no lyrics.
  • Electronica and its repetitive sounds as a way to increase focus.
  • Video game soundtracks, which are created to be atmospheric, but not distracting.
  • Quiet music of any kind can provide background noise without disrupting focus.

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SIMILAR ARTICLES & IDEAS:

Your workspace matters

Your workspace matters

When you spend hours at your desk every day, even the smallest features of your workspace – such as the position of your monitor or the height of your chair– can greatly affect your productivity an...

Optimal Workspace Lighting

  • The best kind of light you can have in your office is natural light. It helps our bodies maintain our internal "clocks" or circadian rhythms which affects our sleep and energy.
  • Poor lighting, whether it's dim lighting or harsh lighting from overhead fluorescent lights, can cause eye strain, stress, and fatigue.
  • Don't sit with your back to a window unless you can shade it.
  • Don't sit facing a window because that will make reading a monitor difficult.
  • If you use a task lamp at your desk, position it so the bottom of the lampshade is at about the height of your chin when it's on.

Office Plants

  • Indoor plants prevent fatigue during attention-demanding work.
  • Even just having a window view of live greenery can be restorative and keep us focused.
  • A peace lily plant requires little sunlight to survive and you only have to water it when the soil is dried out and is also great for cleaning the air.
  • Cacti and aloe plants are other low-maintenance plants to consider.

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Reduce the stress of clutter

  • Apply constraints and stick to them: to tabs open in your browser, notebooks, magazines etc.
  • Use small storage spaces: Less room means less room for c...

Find places that inspire you

You might not be in a position to choose your workspace, but there are quick fixes: look for a spot with natural light from a window or skylight, take a walk outside when you feel stuck, or simply explore a new location. 

A new environment can quite literally lead to new ideas.

Task association

It's when your brain knows that when you’re in a certain place, you’re taking a certain action.

Take advantage of the way different locations affect you. Our brains love habits, and if we can associate certain qualities with different places, it can help us get into a better working flow. 

Effects of music on productivity

Effects of music on productivity
  • Listening to music with lyrics is distracting for most people. It’s best to avoid it when working on tasks that require focus or the learning of new information.
  • Listening to

Music and the brain

Music has a real impact on human emotions and perception. Music activates different areas of the brain in different people, but there are general brain and mood patterns revealed by music research.

For the most part, research suggests that listening to music can improve your efficiency, creativity and happiness in terms of work-related tasks.