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KEITH FERRAZZI

Teams need more than just short-term tactics. They need methodologies, structure, and guidelines. They need to understand how to implement the systems, tools, and processes readily available to them to executive effectively and collaboratively.

KEITH FERRAZZI

67

1.09K reads

We were a broken sink

We were a broken sink

Problem 1: An unknown leader now public face of a company with a large team and numerous unaware clients.

Problem 2: -$750K debt, -$450K yearly losses; Had to cash out 401(k), borrow $ from dad. Once a millionaire, now in debt.

Problem 3: 20% new customer growth rate + 12% monthly cancellations ➡️ horrendous financial situation. Marketing fooled us, service was terrible.

Problem 4: False rumors that I was running company into ground and should quit.

Problem 5: We skipped the basics: no org chart, no hiring process, unqualified team members. We were fast but lacked essential principles.

55

789 reads

NICHOLAS SONNENBERG

Looking back, Leverage was like a broken sink with water overflowing. I had two options:

I could mop faster, or I could fix the sink.

I decided to fix the sink.

NICHOLAS SONNENBERG

61

752 reads

We're ALL Drowning in Work

We're ALL Drowning in Work

The reality is, work overload is not caused by lack of time but by countless small inefficiencies that accumulate and drain productivity. Instead of focusing on important tasks, individuals get bogged down by daily minutiae, distractions, and inefficiencies. Addressing these issues requires team collaboration, coordination, and utilizing the right tools to maximize collective output.

75

675 reads

SOLUTION

SOLUTION

Aligning as a team on tool usage removes roadblocks and speeds up work, creating a productive, less stressful, and enjoyable environment.

But what tools?

54

657 reads

There are 3 Foundations for Every Organization

There are 3 Foundations for Every Organization

  • Communication both internally and externally
  • Planning the work
  • Resources provided

68

747 reads

Communication

Communication

Effective communication is crucial for business success. Without it, errors occur, projects take longer, culture deteriorates, and work becomes frustrating.

Improving communication is a cost-effective way to enhance operations, improve delegation, alignment, awareness, and productivity.

For example, optimizing email usage can save over two hours per week per person. Regaining control of your inbox is achievable within a few training sessions, even if you have a large number of unread emails.

61

564 reads

Planning

Planning

Planning is an essential component in organizations, encompassing meetings, work management, and goals. It helps streamline work by ensuring tasks are done correctly, on time, and with minimal waste.

Planning provides clarity, accountability, and visibility to team members, enabling them to prioritize and progress efficiently. It also allows managers to monitor project progress without excessive control.

63

497 reads

Resources

Resources

Resources are an important but often overlooked component. It involves documenting company knowledge and digitizing it to save time and improve efficiency.

This includes (1) creating a knowledge base for vital information and (2) documenting company processes, allowing anyone to complete tasks and reducing the risk of errors or disruptions.

64

479 reads

Operating in individual ways and using tools without proper collaboration creates problems

Operating in individual ways and using tools without proper collaboration creates problems

Chances are, even if you're using these tools, you're not maximizing their potential. Improper setup, training, and mindset are common causes of technology problems.

Knowing how and when to use these five categories of tools is essential for effective team collaboration.

55

478 reads

The Tools Needed

The Tools Needed

For Communication:

  • Use email tools for communicating with people outside the organization
  • Use internal communication tools, like real-time messaging, for team communication, not for managing work

For Planning:

  • Use work management tools for getting work done, including one-off tasks and projects

For Resources:

  • Use knowledge base tools to store critical information
  • Use process management tools to document and optimize recurring processes

70

455 reads

The Scavenger Hunt

The Scavenger Hunt

The Scavenger Hunt problem is common in modern businesses due to the prioritization of speed and convenience when saving or sending information, without considering long-term implications. Lack of proper training on information management compounds the issue in addition to optimizing solely for speed of transfer. 

It's important to prioritize the speed of retrieval when storing and sharing information. 

Taking a bit more time to create organized documents and add them to a knowledge base will ultimately save time and improve efficiency.

55

419 reads

"More People, More Problems"

"More People, More Problems"

Teams often rush to hire more people when they are overwhelmed, thinking that it will solve the problem. However, this approach can actually lead to more issues. Complexity increases exponentially with team size, making workflows more complicated and hindering improvement.

If the system is already inefficient, bringing in more people will not fully tap into their potential.

Hiring more people may seem like a quick fix, but it ultimately adds to the complexity.

60

404 reads

NICHOLAS SONNENBERG

Most tools are set up to provide the maximum number of notifications (pings and dings) by default. Be sure to look through notification settings anytime you install a new tool.

NICHOLAS SONNENBERG

53

422 reads

Changing Behaviors

Changing Behaviors

Blake Eastman, founder of Nonverbal Group, identified 4 sources of friction in organizational behavior change:

  1. Individuals resist change, hesitate to use new tools, and disregard potential benefits
  2. Leadership plays a crucial role in driving change; if leaders resist change, the team will as well
  3. Lack of open and honest communication hinders team improvement
  4. Misaligned expectations can lead to discouragement or giving up if immediate improvement is not seen

63

399 reads

When implementing a new tool

When implementing a new tool

Ask yourself:

  1. Why are we doing this?
  2. How does it benefit our team?
  3. Which goals will it support?
  4. What behaviors should we encourage to adopt it?

67

446 reads

CURATOR'S NOTE

Transform from overwhelmed to productive with this guide to reclaiming a valuable business day each week for your entire team.

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