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Unnecessary meetings can severely deplete productivity out of someone’s working day.
Instead of arranging a meeting, see if you can speak with the person in another way. Skype, texting, emailing and phone calls are all efficient ways to communicate on important matters, while still focusing on your own projects.
It can be easy to get side-tracked and find yourself online. Many people plan on briefly checking social media or checking the answer to a question, but end up staying online for much longer than intended.
Write down what you wanted to look at online, put it to the side, and then finish off the task you were doing before checking.
Saving the hard jobs for later in the day can mean they don’t actually get finished at all.
The best time to do the hard work is first thing, as that is when you have the most willpower. Getting your least favorite job out of the way is likely to put you in a great mood for the rest of the day!
Planning every hour of the day in advance to fit everything in can make you stressed out if you start running behind schedule.
Try to plan about five hours of important work to do, and leave the rest of the day to deal with any other issues. This means you get both elements of control and flexibility.
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Treat the meeting with yourself as it was a meeting with a third party. It’s only you who can act on your most important tasks with priority.
Make sure that you set up boundaries for yourself and for other people. Remember to communicate with them clearly.
Such a boundary can be that you leave your office at a certain time each day because your family is your priority. It doesn’t mean, of course, that you can’t work later in periods of high workload.
Ringing phones, text messages, reminders, pop-ups, social media, email.
There’re countless studies demonstrating that multitasking will hinder your work both in terms of quality and quantity.
Resist the temptation to get in the loop and do one thing at a time.
If you’re studying towards getting a scholarship, you may decide to reward yourself by stopping work for a day or so. This kind of reward can slow your progress and reduce your momentum.
Instead, pick a reward that does not affect your work. For example, once you’ve reached your goal, have dinner at your favorite restaurant with a friend.
There are limits to your personal productivity. You may have health issues. You have unique demands on your time.
The best way to be productive is to work around these issues. Find out what works for you.