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4 Productivity Mistakes You Don't Know You're Making
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Multitasking
Those that do multitask the most are the worst at it.
Productivity is defined as, “having the power to produce.” By that definition, multitasking is the opposite of productivity because you are more prone to distractions and have less power to produce what you need to produce.
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Not Getting Enough Rest
- When we get tired, we make mistakes, which means more time and money must be put into correcting those mistakes.
- When we get tired, it takes us longer to do things, costing more time and money to do something that could get done in less time if we were fully awake.
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Doing Everything Yourself
Either one of two problems: you don’t like delegating tasks, or you’re having trouble prioritizing which tasks deserve your time.
Figure out which tasks deserve your time the most (or those tasks that you do best), and outsource something that’s of low priority.
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You Don’t Have a Vision
This is a vision for what you actually want to accomplish. Visualize what you want to get done that day or that week for some of the larger tasks.
Instead of “write white paper”, you could “outline the white paper” or “write three pages of the white paper.” Writing the entire thing in one sitting may feel productive, but it’s a very tiring way to be productive.
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Treating cheating as a reward
If someone treats themselves to a dress after a week of saving, this undermines the achievement they have made.
Try to view the act of you achieving your goals as...
Planning unnecessary meetings
Unnecessary meetings can severely deplete productivity out of someone’s working day.
Instead of arranging a meeting, see if you can speak with the person in another way. Skype, texting, emailing and phone calls are all efficient ways to communicate on important matters, while still focusing on your own projects.
Multitasking
Research has discovered that most people become less efficient while attempting to multitask.
Try concentrating on one task at a time for great, productive results.
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Key Ideas
Avoiding Distracting Websites
There are many tools available that help you block out the rest of the internet while you work, but you can easily r...
Reward Yourself
If you’re studying towards getting a scholarship, you may decide to reward yourself by stopping work for a day or so. This kind of reward can slow your progress and reduce your momentum.
Instead, pick a reward that does not affect your work. For example, once you’ve reached your goal, have dinner at your favorite restaurant with a friend.
Not Being Realistic
There are limits to your personal productivity. You may have health issues. You have unique demands on your time.
The best way to be productive is to work around these issues. Find out what works for you.
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Not saying No
First, say yes to your core values, then say no to the situation. Finally, say yes to the relationship.
A not-to-do list or some predefined phrases will help you to say no in unexpect...
Not respecting your calendar
Treat the meeting with yourself as it was a meeting with a third party. It’s only you who can act on your most important tasks with priority.
Make sure that you set up boundaries for yourself and for other people. Remember to communicate with them clearly.
Such a boundary can be that you leave your office at a certain time each day because your family is your priority. It doesn’t mean, of course, that you can’t work later in periods of high workload.
Multitasking
Ringing phones, text messages, reminders, pop-ups, social media, email.
There’re countless studies demonstrating that multitasking will hinder your work both in terms of quality and quantity.
Resist the temptation to get in the loop and do one thing at a time.