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You might be falling into the trap of making yourself think you’re making progress when you might not really be.
Consider whether something you’ve put on your list is a small task that can be done almost as quickly as you write it down. If a task is only going to take you 5 to 10 minutes, such as sending a thank you note or paying a bill, just get it done.
We rarely actually take care of the email in the box, we just move it around as a sort of “reminder system,” which in reality usually only serves to create stress when you open your inbox.
Set aside time to tackle your email, including unsubscribing from lists or newsletters you no longer value, and see how your productivity improves accordingly.
The constant bling and buzz of our phone, email and texts can make it almost impossible to concentrate on what we’re working on.
If you are in the midst of a project, turn off your notifiers so you can concentrate and finish what you’re working on and then tend to other matters.
We can legitimately expect that there will be an unforeseen glitch in most projects.
By building in time at the end of each day or even during lunch for new tasks, we are able to finish things that come up, without sacrificing the productivity of completing our to-do list.
Work expands to fit the time available. That’s why we sometimes do our best, most efficient, work on deadline.
You don’t want to create unnecessary stress on yourself, but at the same time, you don’t want to allow your work to expand so much that you keep working on something for longer than needed.
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The trick with using To-Do Lists effectively lies in prioritizing the tasks on your list. Many people use an A – F coding system (A for high priority items, F for very low priorities).
Goals give you a destination and a vision to work toward. When you know where you want to go, you can manage your priorities, time, and resources to get there. Goals also help you decide what's worth spending your time on, and what's just a distraction.
It's essential to learn how to prioritize tasks effectively if you want to manage your time better.
Determine if a task is high-yield and high-priority, or low-value, "fill in" work. You'll manage your time much better during the day if you know the difference.
GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.
Its 5 principles are: