Find your Time thief

For many people, their top time thief is social media or aimlessly wandering the World Wide Web. For other, it is spending hours organizing their office.

It’s not the task itself that’s the issue, it’s whether or not it is the right thing for YOU to be doing.

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@ryderu

Time Management

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The constant bling and buzz of our phone, email and texts can make it almost impossible to concentrate on what we’re working on.

If you are in the midst of a project, turn off your notifiers so you can concentrate and finish what you’re working on and then tend to other matters.

Doing Is Not Accomplishing

Many of us fall into the trap of thinking that if we’re busy doing something, we’re being productive. 

But “doing” is sometimes just a form of procrastinating.

We rarely actually take care of the email in the box, we just move it around as a sort of “reminder system,” which in reality usually only serves to create stress when you open your inbox

Set aside time to tackle your email, including unsubscribing from lists or newsletters you no longer value, and see how your productivity improves accordingly.

Too Much on your To-Do List

You might be falling into the trap of making yourself think you’re making progress when you might not really be.

Consider whether something you’ve put on your list is a small task that can be done almost as quickly as you write it down. If a task is only going to take you 5 to 10 minutes, such as sending a thank you note or paying a bill, just get it done. 

Work expands to fit the time available. That’s why we sometimes do our best, most efficient, work on deadline. 

You don’t want to create unnecessary stress on yourself, but at the same time, you don’t want to allow your work to expand so much that you keep working on something for longer than needed.

We can legitimately expect that there will be an unforeseen glitch in most projects.

By building in time at the end of each day or even during lunch for new tasks, we are able to finish things that come up, without sacrificing the productivity of completing our to-do list.

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RELATED IDEAS

Multitasking

Those that do multitask the most are the worst at it.

Productivity is defined as, “having the power to produce.” By that definition, multitasking is the opposite of productivity because you are more prone to distractions and have less power to produce what you need to produce.

4 Productivity Mistakes You Don't Know You're Making

workalpha.com

Tips to be more productive at work
  1. Do Your Heavy Lifting When You're at Your Best. ...
  2. Stop Multitasking. ...
  3. Prepare a To-Do List Each Night. ...
  4. Cut Down Your To-Do List. ...
  5. Delegate Properly. ...
  6. Eliminate Distractions. ...
  7. Plan Phone Calls. ...
  8. Break up Work Periods With Exercise.

Here Are Some Tips on How to Increase Your Productivity at Work

thebalancesmb.com

  • Procrastinating on tasks—both small, nagging ones and large, challenging ones
  • Boring work that needs just to get done
  • Responding to email and other messages while working
  • Staying motivated and energized throughout the entire work day
  • Focusing and finishing the most important projects on their plates
  1. Focus on most important tasks first
  2. Cultivate deep work
  3. Keep a distraction list to stay focused
  4. Use the Eisenhower Matrix to identify long-term priorities
  5. Use the 80/20 rule
  6. Break tasks into smaller pieces
  7. Take breaks
  8. Make fewer decisions
  9. Eliminate inefficient communication
  10. Find repeatable shortcuts
  11. Learn from successes as well as mistakes
  12. Plan for when things go wrong
  13. Work before you get motivated or inspired
  14. Don’t multitask
  15. Fill the tank — recharge
  16. Sharpen the axe
  17. Manage your energy (not just time)
  18. Get better at saying “no”

Laura Earnest of Whole Life Productivity  had this to say on the importance of prioritization as a productivity habit:

“Let me say that I distinguish between efficient and effective, but that both are needed for peak productivity. Efficient is doing things right and effective is doing the right things. So the most productive people work on the high value tasks, making sure that how they are doing those tasks is the best way.

18 Habits of Highly Productive People: What Efficient People Have in Common

activecampaign.com

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