Learn more about productivity with this collection
How to start a successful business
How to build a strong team
How to market your business
Stop trying to multitask
Multitasking can actually cause us to make more mistakes and retain less information.
Switching between tasks causes our brain to have to shift gears, wasting time and energy that could be put to better use focusing on a single task. Multitasking can be a difficult habit to kick to the curb, but an easy place to start is to dedicate chunks of time to a certain task. For example, spend the first 20 minutes of your day checking your email, then move on to the next task for 20 minutes and so on.
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Start delegating
When a new task comes along, ask yourself if it is in line with your major responsibilities. If the answer is no, then ask yourself if the task needs to be done at all or if maybe you aren’t the person best suited for such a job.
If you are part of a team, delegate it to a fellow teammate or, if not, to a junior associate. It’s important to not do work that is inessential to your main duties. Delegating work will ensure that the right tasks go to the right people.
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Identify low-value operations and spend less time on them
Spend only as much time on decisions, tasks, and activities as they are worth.
The key is to identify low-value operations or any type of work that doesn’t advance your main work objectives. These tasks are usually the easy and comforting ones, like reorganizing your workspace, because they require little or no thought at all.
To do this, you will need to take a step back and evaluate how you spend your time on a daily basis. Each activity should be evaluated to see if it is adding value to your main work responsibilities.
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Saying No for the right reasons: a framework
Learning how to say no can be a tough skill to acquire. No one wants to upset or disappoint colleagues and bosses, or worse, turn down crucial career opportunities.
- Assess the ask. Ask questions to get critical details about the request, determine the costs and benefits, and to clarify any details that might seem fuzzy.
- Give a well-reasoned, thoughtful, and well-delivered no. A bad no happens when you haven’t properly assessed the request, let personal biases influence your decision or simply say no because you are overcommitted to other things.
- Give an effective yes if no is not the answer.
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