What is the Difference Between an Invoice and a Bill? Does it Matter? - Deepstash
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What is the Difference Between an Invoice and a Bill?

What is the Difference Between an Invoice and a Bill?

Invoice and bill are a great example of the importance of words and communication. They are actually describing pretty much the same thing! So, why use two different words?

  • “One man’s trash is another man’s treasure.”
  • “One man’s ceiling is another man’s floor.”

These popular sayings serve to explain that most of what we experience in life is subject to our perspective. The same can be true in accounting, with bills and invoices:

  • “One man’s invoice is another man’s bill.”


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What is an Invoice?

Invoice comes from the Sixteenth Century French word envoyer, which means to send. Well, that makes a lot of sense, doesn’t it? You send an invoice to your customer because you want them to pay you.

In short, an invoice is a breakdown of costs that is sent from the provider of a product or service, to the consumer. The invoice lists and describes whatever was provided, while also establishing the requirement and deadline for the consumer to pay their bill.


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What is a Bill?

The word bill comes from the Medieval Latin word bulla, meaning sealed document. That became the Anglo-Norman French word bille , which morphed into the English word bill. 

Your vendor sends you a bill that you will then pay. If you print the bill and mail it, your customer will receive a sealed document. Even if you email it, there is a sense of the bill being a sealed document as long as that mail account is protected.

An invoice is sent, while a bill is received. When you send an invoice to a customer, the customer then receives it as a bill- it’s all about the perspective. 


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How to Create Invoices in Quickbooks

Creating an invoice on Quickbooks is simple and intuitive. Follow the steps below to get your invoice sent out:

  1. On the left-hand menu, go to Invoicing
  2. Click on “Send your first invoice”.
  3. Be sure to fill in each field of the invoice carefully. Select your customer from the dropdown list
  4. Select the terms of payment
  5. Enter the information about the product/service provided
  6. Enter the email you want to send the invoice to
  7. Preview your invoice and customize the style.
  8. Allow online payments if you want your customer to have the easy option of paying.
  9. Customize the email message and send your invoice


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How to Pay Bills Through Quickbooks

Paying bills through Quickbooks is another basic function that allows you to pay your suppliers. Just follow the steps below to quickly and easily pay your bill:

  1. In the main menu, click on Suppliers
  2. Go to “Pay Bills”
  3. Select the right Accounts Payable option if you have more than one
  4. Select a bill by using the checkbox, or select all bills
  5. Enter any discount or credits you may want to use
  6. Select the date of payment and the method you will use to pay the bill
  7. Once you’ve entered all your information, click “Pay Selected Bills”
  8. Review your Payment Summary and click “Done”
  9. The bill is paid

It’s that easy!


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What's the Difference? Our purpose is to clear people with the similar terms and things on which people get confused.


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