Start by taking a bird’s eye view of your life and slowly nail down more specific goals.
Identify your big goal. Then get more granular and identify specific goals along the way.
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Take a long-term view when setting priorities and you’ll have a much greater chance of achieving your objectives.
Each goal you set should be S.M.A.R.T. — Specific, Measurable, Attainable, Relevant, and Timely.
Start planning daily tasks.
These tasks can then be organized on your to-do list.
A highly effective framework for setting priorities.Tasks are classified into one of four boxes.
By prioritizing tasks this way, you’ll allow yourself to really focus on the important things without becoming distracted.
Another way to prioritize tasks is by using the 80/20 rule. This rule states that 20% of your work will account for 80% of your results.
To use the 80/20 rule when setting priorities, analyze the items on your to-do list. Which of them will have the greatest impact on your current project, career, and life? These are the tasks you should focus on.
Everything else can be delegated, dropped, or accomplished after you’ve completed the most important assignments.
“Eat a live frog every morning, and nothing worse will happen to you the rest of the day.”
Regardless of where this saying comes from, it’s a valuable concept. If you struggle with procrastination, you would be wise to schedule your most difficult assignments first thing in the morning.
First, write down every single task you need to accomplish. Then go through and mark each task with a letter ranging from A to E.
Time commitment to get started: Low
Type: Visual, abstract
Perfect for people who: Find small tasks and interruptions are taking over the whole day.
What it does: Holds you accountable to your daily plan by allocating specific periods of time for specific types of work.
To start timeboxing, just split up your day into blocks of time with specific tasks assigned to each one.
One approach is InboxZero for email. Dedicating specific chunks of time to reading and answering emails so that they don’t take over your day.
Another approach is Day Theming. Instead of switching between different types of work or areas of responsibility throughout the day, you dedicate each day of the week to a specific theme.