A lot of productivity is lost each day through miscommunication or non-communication. If it’s your responsibility to reach out to someone, don’t delay and don’t distract from the main point. A quick phone call, a concise email, or even a properly-placed sticky note can all achieve the same goal: proactive communication.If someone else is doing the talking, make sure you are listening well.

Focus on Communication

Creating a small chunk of time to mentally gear-up for difficult situations is a proactive step in the right direction. Writing your thoughts down can be helpful. Make a list of the questions you’d like to ask, the information you need to give, and the answers you’ll likely have to provide.

Prepare for Difficult Situations

Develop a schedule that allows you to focus on what matters most. Then, once your plan is established, set up reminders – periodic check-ups to see if you’re staying on task. It is imperative that you keep yourself accountable if your routine is to take shape and become effective long-term.

Create Routines and Check-ups

This is the opposite of procrastinating. To frontload a project, set up a schedule that forces you to do the bulk of your work within the first 50% of the time you have allotted for the project.It gives you the chance to eliminate stress by finishing your task ahead of schedule.

Frontloading

Being proactive is taking initiative regardless of the requirement and not just reacting to situations. It requires awareness, self-discipline and an eye for the future.Adopting a more proactive approach to your everyday life enables you to take control of areas that you can affect, and use that control to promote productivity and decrease stress.

Proactiveness 

"How wonderful it is that nobody need wait a single moment before starting to improve the world." Anne Frank Proactiveness is easier defined than practiced. By definition, being proactive is taking initiative regardless of requirements. A person marked by proactivity consistently finds a solution to a potentially negative situation and takes action before it is required.

Proactiveness

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