Challenges of Virtual Meetings

  • More fatiguing for some as there are fewer social cues than those conducted in person. 
  • Some employees appreciate the more detached meeting style
  • In summary, the feedback has been paradoxical. 

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How to Combat Virtual Meeting Fatigue

sloanreview.mit.edu

MORE IDEAS FROM THE ARTICLE

  • How helpful are our team meetings?
  • What is working well and not so well? What should we do differently?
  • To optimize your workflow, should our meetings be scheduled in the morning, midday, or afternoon?
  • How long should our meetings be?
  • How often should we meet?
  • Would you benefit from days or time blocks with no meetings?
  • If you were to lead the meeting, what would you do differently?

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  • Virtual meeting preferences signal the need for a tailored response from leaders. 
  • Collecting feedback on your meetings
  • Communicate to employees that you want meetings to be a more positive experience for them. 
  • Cancel unnecessary meetings and make necessary meetings shorter.
  • Assign different roles to attendees when it makes sense, such as facilitator, notetaker, or timekeeper.
  • Use breakout rooms for problem-solving, discussions, and social interactions.

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  • Hold asynchronous meetings, such as by creating a shared Google Doc for employees to contribute to throughout the day.
  • Build in breaks during long meetings and in between back-to-back meetings. Encourage employees to get up, stretch, and walk around.
  • Implement meeting-free time blocks or days.
  • Moderate and facilitate virtual meetings more actively, moving topics along when needed and ensuring that everyone has an opportunity to contribute.
  • Turn off “self view,” if possible, on your meeting platform and make camera use optional for some meetings.

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RELATED IDEAS

  • Attendees often multi-task and don't pay attention to the discussion.
  • Meeting organizers tend to be less careful with the purpose and design of the conversation.
  • Usually, one or two attendees to dominate the discussion while others sit back.

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What It Takes to Run a Great Virtual Meeting

hbr.org

... consider:

  • More than 70% of leaders say their teams do not collaborate on their most important business problems, and 70% say their teams are conflict avoidant.
  • 2 in 5 leaders believe that members of their team have developed caring, trusting, or supportive relationships with one another.
  • 1 in 5 leaders believes that their teams are reaching their full potential.
And the move to remote work (especially in a global pandemic context) will likely make a bad situation worse if you don't take action.

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"Virtual" doesn't have to mean second best. Your remote team can outrun traditional ones.

fastcompany.com

The Meeting Agenda

Normally managers put an emphasis on having a written meeting agenda prior to a meeting.

Research shows that having an agenda is of no relevance, and what's important is how the leader facilitates the discussion of the agenda. Instead of reading like a to-do list, a meeting agenda can have questions that can move forward a productive discussion.

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How to Create the Perfect Meeting Agenda

hbr.org